Easily share Google Drive files to Google Calendar meeting attendees

What’s changing

Since introducing the new sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms in 2020, we’ve made several enhancements to make sharing effortless across Workspace. Today, we’re excited to announce the option to share any file with all meeting participants on a Google Calendar invite via the sharing dialog within a file.
As a file owner or editor, go to the Share button in a file > type in the title of a calendar event > select the event > confirm the correct list of meeting attendees are added > select the users’ access level > click Share.
If you’d like to link the file to the calendar invite, you can select “Attach to calendar event” before clicking Share.

Who’s impacted

End users

Why you’d use it

We know sharing files is critical to building a collaborative environment. With this new feature, users can easily share files with meeting attendees before a meeting, ensuring everyone is prepared and able to collaborate on the same file.

Additional details

If you attach a file directly to a Calendar invite, you will see a pop-up asking if you’d like to share the file with the meeting attendees.

Getting started

Admins: There is no admin control for this feature. End users: To share a file to a calendar event, you must be the file owner or editor and be a participant on the meeting that you’re sharing to on your calendar. Visit the Help Center to learn more about sharing files from Google Drive. 

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 11, 2024

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Resources