We’re expanding the availability of AI Classification in Google Drive to Google Workspace for Education customers with the Gemini Education Premium add-on. Powered by privacy-preserving AI models that can be uniquely trained on the specific needs of your organization, AI classification empowers IT teams to automatically and continuously identify, classify sensitive files. The challenge with label-based policies is that they are only effective on files that are correctly identified and labeled. Further, labeling files placed a considerable manual burden on Admins. 

This is where AI Classification can help. By training models on customer-identified examples of content that match their data classification definitions, AI Classification can evaluate files where text can be extracted to see if it should be labeled. This helps enable organizations to achieve label coverage at a scale and accuracy that is very difficult to accomplish through traditional means and manual Admin intervention. Once labeled, classified files can then be further protected with existing data loss prevention (DLP) controls, lifecycle management policies, as well as audit and reporting use cases.

Getting started

Rollout pace

Availability

Resources

We’re introducing numerous improvements across the Gmail and Google Chat apps on Android foldables and tablets in order to enhance your productivity when using these devices. 

In the Gmail app, you’ll notice a new formatting bar located on the email compose screen. This now includes additional formatting options like the ability to change the font type and make a bulleted list.

Next, you’ll be able to view a list of helpful keyboard shortcuts in the Gmail app and in the Chat app by pressing “?” when you plug an external keyboard into your Android device. 

Lastly, we’re enabling Smart Compose on Android tablets and foldables, a feature originally introduced on Gmail web that intelligently autocompletes your emails. Similar to the mobile experience, Smart Compose suggests text as you type that can be accepted by swiping across the gray text or pressing tab on a physical keyboard. 

Admins: There is no admin control for this feature. End users: Visit the Help Center to learn more about formatting your messages, keyboard shortcuts for Gmail on Android, and using Smart Compose. 

Rollout pace 

Rapid Release and Scheduled Release domains: Available now.

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Today, we’re excited to announce that when you upload a video to Google Drive, captions for the video can be automatically generated. These captions are automatically generated using speech recognition technology to transcribe the audio. Automatically generated captions will be supported in English, with plans to expand to other languages in the future. 

Admins and end users 

Automatic caption generation can improve the accessibility of media stored in Drive and can save you the effort of manually creating captions. It also allows you to easily search for videos based on their content, making it much simpler to find the exact file you need. 

You can manually request automatic captions for any video that was uploaded prior to this new update. See end user instructions below for more information. 

Admins: This feature will be ON by default and as a result captions will generate automatically when a user uploads a video to Drive. Or, admins can choose between two options: Option 1: Disable this feature  Option 2: Set it so captions only generate when a user requests them for a specific video by going to the Admin console > Drive and Docs > Features and Applications > Automatically-Generated captions. Visit the Help Center to learn more about turning on automatically-generated captions for videos in Drive. End users: If your admin selects option 1, you can add generated captions by right-clicking the video in your Drive > Manage caption tracks > generate automatic captions. You can also generate captions when the video is playing by going to the three dot menu on top right > manage captions tracks > generate automatic captions. If your admin selections option 2, no action is required on your end and captions will automatically be generated upon video upload. Visit the Help Center to learn more about automatically generated captions. 

Rapid Release and Scheduled Release domains: Available now.

Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts Note: Users with personal Google accounts must request automatic captions after uploading a video to Drive. 

Resources 

We’re introducing several changes to make labels more discoverable and flexible for organizations:

1. Label Manager’s New Location: The Label Manager interface is moving from a standalone UI into the Workspace Admin console. Prior to this change, Label admins had to navigate to https://drive.google.com/labels to manage labels in their organization. Going forward, admins can access the Label Manager tool by going to Security > Access and data control in the Admin console. 

2. Combined Label Types: Currently, there are two label types: Badged and Standard. Badged labels are single-field option lists with prominent visual display and coloring. Standard labels support complex metadata structures with up to ten fields of various formats. To make labels more adaptable, we’re combining these label types together, and going forward, every label will support up to 10 fields, one of which can be set as a “Badged list”. 

3. Label Ordinality: With the combination of label types, organizations will now be able to create many labels with badge fields. As a result, there will be scenarios in which multiple badges are applied to a single file. Some UI surfaces only support the display of a single badge, so to address this, admins will now be able to configure label ordinality in the Label Manager list view. The ranking of label ordinality will govern which label is prominently displayed when there are multiple badged labels on the same file. 

Admins:
To access the Label Manager in the Admin console, go to https://admin.google.com/ac/dc/labels or Security > Access and data control > Label manager). End users: There is no end user setting for this feature. 

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 25, 2024 

Available for Google Workspace: 

Business Standard, PlusEnterprise Standard, Plus Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus Education Standard, Plus Frontline Starter, Standard 

We recently announced that our Learning Interoperability Tools, including Assignments LTI™, Google Drive LTI™, and Meet LTI™ will be consolidated under a new brand: Google Workspace LTI™.

In order to bring the collaborative power of Google Workspace for Education to even more partners, we’re excited to announce updated Google Workspace LTI™ integrations in Schoology, a K-12 learning management system that makes it easy to implement hybrid learning and integrate your favorite teaching and learning tools. 

To simplify this experience and enable users to operate on a newer, more secure and feature-rich version, Google Workspace LTI™ in PowerSchool Schoology Learning will now use the LTI 1.3. As a result, teachers and students have access to enhanced assignment capabilities and a secure classroom-centric Google Meet experience, directly in PowerSchool Schoology Learning: 

With Assignments LTI™, you can: Distribute, analyze, and grade student work with Google Workspace for Education. Analyze student work submissions originality reports to save time and ensure authenticity. With Google Drive LTI™, you can securely embed and upload Google Drive files directly in PowerSchool Schoology Learning.With Google Meet LTI™, you can seamlessly schedule and host secure Google Meet sessions directly within PowerSchool Schoology Learning. 

Getting started 

Admins: To enable users to access these features, Google Workspace LTI™ must be turned ON. Visit the Help Center to learn more about turning a service on or off for Google Workspace users. End users: Visit the Help Center to learn more about Google Workspace LTI™ in Schoology. 

Available for Google Workspace: 

Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade