por | Ago 8, 2024 | Noticias
What’s changing
“Take notes for me,” an AI-powered feature in Google Meet that automatically takes notes during your meetings, will be rolling out soon. Prior to end user availability, admins can now configure whether their users can use this Google AI note-taking feature with a new Admin console setting. This setting can be configured in the Admin console by going to Apps > Google Workspace > Google Meet > Gemini Settings.
Apps > Google Workspace > Google Meet > Gemini Settings > Google AI note-taking
Similar to Meet transcripts Admin settings, this control gives admins more flexibility to test the feature within specific Organizational units (OUs) or Groups before deploying the feature more broadly within their organization.
“Take notes for me” is available for customers who have a Gemini Enterprise, Gemini Education Premium, or AI Meetings and Messaging add-on. Only users who are assigned one of these licenses will be able to use the note-taking feature.
We’ll provide more information and timing on end user availability about “Take notes for me” in the coming weeks here on the Workspace Updates blog.
Additional details
Notes documents will be stored in the meeting owner’s drive folder and will follow the
Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy.
Getting started
Admins: Take notes for me will be ON by default and can be configured at the OU and Group level in the Admin console by going to Apps > Google Workspace > Google Meet > Gemini Settings > Google AI note-taking. If you want all of your users to receive the feature at once, you may want to consider turning this setting OFF and then after rollout switching it to ON.
Rollout pace
Rapid and Scheduled Release domains: Gradual rollout of the admin setting (up to 15 days for feature visibility) starting on August 13, 2024 with expected completion on August 21, 2024
Availability
Available for Google Workspace customers with the:
Gemini Enterprise add-onGemini Education Premium add-onAI Meetings & Messaging Add-on
por | Ago 7, 2024 | Noticias
What’s changing
We’re introducing a new feature that surfaces richer student engagement data on assignments with Google Drive attachments in Google Classroom.
With this update, teachers will have easily accessible visibility into whether students have made progress on assignments with Drive attachments through pre-existing workflows in Classroom. This can help to identify students who may need additional support and make more informed decisions about how to assist their students.
Specifically, teachers can see:
From the Classwork page: The number of students who haven’t edited attachments for assignments. From the student work page on individual assignments: When the attachments were last edited by each student.
With this information, teachers can:
Quickly see whether students have started on their assigned work Provide timely interventions like sending reminders to the class or individual students Adjust instruction based on class progress
Who’s impacted
End users
Why you’d use it
This feature gives teachers visibility into student progress on academic work and helps them provide effective interventions to best support students.
Additional details
The feature is currently only available on assignments with Google Docs, Sheets, Slides and Drawings attachments.
Getting started
Admins: There is no admin control for this feature. End users: Teachers can view edit activity for a Drive attachment associated with a student submission by going to the Student work page and viewing submissions with Drive files attached. Visit the Help Center to learn more about
viewing student engagement on assignments with Drive attachments. Rollout pace
Availability
Resources
por | Ago 5, 2024 | Noticias
What’s changing
When your users sign in to third-party apps using the “Sign in with Google” option (single sign-on) or use OAuth to share their data with those apps, you can control what access those apps have to your organization’s Google data using
app access controls.
Admins currently can configure the third-party apps as “Trusted”, giving them access to all OAuth scopes or as “Limited”, giving them access to scopes only from Google services which are not restricted. Beginning today, we’re giving admins another layer of granular control for third-party apps. Specifically, you can now configure apps to be limited by selected
OAuth 2.0 Scopes for Google APIs, such as
Drive or
Gmail scopes. This helps ensure that these apps do not gain additional access without admin consent based on new API scopes that they might request in the future, keeping data access limited to only what is deemed absolutely necessary by admins.
por | Ago 30, 2024 | Noticias
2 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
The AppSheet Admin Console is now available in public preview
For the first time, Workspace admins will have visibility into the users, apps and licenses associated with their AppSheet users via the AppSheet Admin Console. Previously, these advanced monitoring capabilities were limited to AppSheet Enterprise customers. Now all Workspace admins with the
AppSheet service privilege can use this data to gain a deeper understanding about how their users are interacting with AppSheet. With the AppSheet Admin Console, you can view all the app users across any of your organization’s apps, review the most popular apps and creators, and more. Admins can also take actions like exporting a list of accounts, users, apps, and licenses for their organization or set the role of users in their organization. Eligible customers can access the AppSheet Admin Console using this
direct link or clicking out from Apps > Google Workspace > Settings for AppSheet in the Workspace Admin Console. | The open beta for the AppSheet Admin Console is available now for AppSheet Enterprise customers and
AppSheet Core entitled customers. | Visit the Help Center to learn more about
using the AppSheet Admin Console.
Google Workspace for Education users can now set and share personal pronouns and name pronunciation
Google Workspace for Education admins of K-12 and higher education institutions can now give their students the option to set their pronouns from their Google Account at
aboutme.google.com. This option is OFF by default and can be enabled for all users or a subset of them (such as for a specific location or class). User-defined pronouns will appear in personal information cards displayed when hovering over or clicking someone’s profile photo across Workspace apps like Gmail, Calendar, Docs, Sheets, Slides, Chat, and Drive. Pronouns will also appear in
Google Contacts, accessed by clicking “Open detailed view” from the personal information cards. | Pronouns are rolling out now to
Rapid Release and Scheduled Release domains. | The ability to add name pronunciation will be available by the end of Q3, 2024. | Available to all Google Workspace for Education customers. | Visit the Help Center to learn more about
allowing Directory users to change their pronouns and
changing pronouns in your Google Account settings.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Automate your workflows on Google Chat with IFTTT and UKG Flow integrations
Picture-in-picture in Google Meet will now open automatically when switching tabs
Picture-in-picture mode will now automatically trigger when you switch tabs during a meeting. | Learn more about
picture-in-picture in Meet. Business Starter customers will soon have access to shared drives
Business Starter will officially have access to shared drives starting mid-September. When shared drives are made available to Business Starter customers, all users will be able to create shared drives by default. If this default behavior is undesired, admins can update their settings before Business Starter users gain access to the feature starting on September 23, 2024. | Learn more about
shared drives for Business Starter. Reply to emails in Gmail faster on Android devices
You can now reply to emails directly from the bottom of the conversation, without opening a new screen, making it easier to reference the email you’re replying to. | Learn more about
replying to emails on Android. Upload additional types of documents to Gemini (gemini.google.com) for insights and analysis
Google Workspace users with a Gemini Business, Enterprise, Education or Education Premium license can now upload a variety of files from Google Drive or locally from your device into Gemini. | Learn more about
document upload with Gemini. “Take notes for me” in Google Meet is now available
“Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. | Learn more about
“Take notes for me” Google Meet provides consolidated email for all meeting artifacts
Currently, Google Meet sends an email for each type of meeting artifact initiated in a meeting, including meeting recordings, meeting transcripts, Gemini notes with “take notes for me,” live streams and more. Going forward, you’ll receive one email consolidating these artifacts. | Learn more about
Meet’s meeting artifacts.
Customize Gemini (gemini.google.com) for your specific needs with Gems
Gems are now available to Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on. | Learn more about
Gems.
Gmail Q&A: A new way of searching your inbox with Gemini on Android devices
Gmail Q&A feature is rolling out now on Android devices and coming soon to iOS. | Learn more about
Gemini in Gmail.
Additional data protection in Gemini (gemini.google.com) when using a school account is now available
Earlier this year, we brought Gemini for Google Workspace to education communities with two new paid add-ons. At that time, we announced that educators and students 18 years and older who did not have a Gemini Education license would soon get added data protection when using Gemini (gemini.google.com) as an Additional Service with their school accounts. Beginning this week, that added data protection is now available — free of charge. | Learn more about
data protection in Gemini.
por | Ago 20, 2024 | Noticias
What’s changing
A new option for Help me write that polishes emails drafts on web and mobile devices Help me write and Refine my draft shortcuts on Android and iOS devices When using Gemini to refine emails, users can choose from the following options: Formalize, Elaborate and Shorten. We recently added the Polish option to web and mobile, which can effortlessly refine your emails, saving you time. For example, if you enter rough notes into a draft, Gemini can turn the content into a completely formal draft, ready for you to review in one click.
On mobile, when an email draft is empty, the “Help me write” shortcut now appears in the body of the email and when selected, it will open the full Help me write experience. When 12+ words are present in an email draft, the “Refine my draft” shortcut will be shown below the email content to indicate that there are options available to Polish, Formalize, Elaborate, or Shorten your draft, or Write a new draft. The menu can be triggered simply by swiping right on “Refine my draft”.
Getting started
Admins: This feature will be ON by default and there is no admin control for this feature. Visit the Help Center to learn more about
Gemini for Google Workspace. End users: This feature will be ON by default and cannot be disabled by the user. Visit the Help Center to learn more about
drafting emails with Gemini in Gmail.
Rollout pace
The option for Help me write to polish email drafts is available now on web, Android and iOS. The Help me write and Refine my draft shortcuts are available now on Android and iOS.
Availability
Available for Google Workspace customers with:
Gemini Business and Enterprise add-on Gemini Education and Education Premium add-on Google One AI Premium
Resources
