por | Jul 19, 2024 | Noticias
2 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
All new appointments need to be booked through appointment schedules in Google Calendar
Earlier this year, we announced that the appointment slots feature will be replaced by appointment schedules in Google Calendar. Starting this week, only appointment schedules can be created. In a couple of weeks, the appointment slots booking pages will no longer be available. At that time, all new appointments will need to be booked through appointment schedules. | Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual customers and Google One Premium users. | Visit the Help Center for
detailed information about appointment schedules.
Available in beta: migrate sensitive files to Google Drive with client-side encryption
We are making it easier to programmatically import sensitive files to Google Drive with client-side encryption by providing code samples on
Github. Eligible admins can apply for beta access to this Drive API feature using
this form. | Available to Google Workspace Enterprise Plus; Education Standard and Education Plus.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Google Classroom now supports exporting grades and importing rosters and grade settings with PowerSchool SIS
Google Classroom teachers can now export and import select information via the new integration with PowerSchool SIS. | Learn more about the integration with
Classroom and PowerSchool SIS. Teachers will soon be able to create a new class in Google Classroom using Student Information System (SIS) data
In the coming weeks, we will be introducing a new feature that allows teachers to set up a Google Classroom class using information directly imported from an SIS, including co-teachers, student rosters and class lists, grading categories and grading periods. Please note this feature is only available with our current SIS partners. | Learn more about
creating new classes in Classroom using SIS data. Google Workspace extensions for Gmail, Google Drive and Google Docs are now available in open beta for Gemini (gemini.google.com)
We’re pleased to announce Google Workspace extensions for Gmail, Google Drive and Google Docs are available for Gemini (gemini.google.com). When enabled, Gemini will be able to cross reference these apps as data sources to better inform its responses. | Learn more about the
beta for Gemini (gemini.google.com). Import and export Markdown in Google Docs
We’re introducing highly-requested features that enhance Docs’ interoperability with other Markdown supporting tools. | Learn more about
markdown in Docs.
Clearer re-enrollment for Google Meet hardware devices
Available in beta: Policy Visualization across Google Docs, Sheets, Slides and Drive
Users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be proactively informed about what actions are prevented by those policies. | Learn more about
policy visualization.Completed rollouts
Rapid Release Domains:
Rapid and Scheduled Release Domains:
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
por | Jul 18, 2024 | Noticias
What’s changing
Currently, when there are security policies applied to documents, spreadsheets, presentations or files, users are given no central explanation of which actions, like downloading, making a copy, or external sharing are restricted.
To improve upon this experience, users who are interacting with policy-protected content, such as those with
data loss prevention (DLP) rules or
trust rules, will now be proactively informed about what actions are prevented by those policies.
For example, if a user is interacting with a document affected by DLP-enforced information rights management (IRM) and a Trust Rule, they will see a shield icon, banner, and side panel that informs them of the restricted actions.
Who’s impacted
End users
Why it matters
With this update, users will be made aware of which actions they are taking that are disabled on a document, spreadsheet, slide or file due to data protection controls.
Getting started
Admins: There is no admin control for this feature. End users: Any user will be able to see policy visualization if it’s active on a document, but the owner of the document is used to determine if it’s turned ON. A shield icon, banner, and side panel will automatically appear when security controls are present. Visit the Help Center to learn more about the policies that enable Policy Visualization:
Drive DLPDrive Sharing Settings Trust Rules Shared Drives Rollout pace
Availability
Policy visualization is enabled when the document, spreadsheet, slides or file owner belongs to the following Google Workspace editions:
Business Starter, Standard, Plus Enterprise Starter, Standard, Plus Essentials Starter, Enterprise Essentials, Essentials Enterprise Plus Frontline Starter, Standard Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade Workspace Individual Subscribers
Resources
por | Jul 17, 2024 | Noticias
What’s changing
We’re updating the way Google Meet hardware devices are re-enrolled to provide a more intuitive experience for administrators.
Previously, if a device was re-enrolled without first being deprovisioned, the Admin console would reuse its existing record and device ID — this is changing:
Starting July 17, 2024, if you re-enroll a device without first deprovisioning it, the Admin console will create a completely new record with a new device ID. The old record will still be there, and you’ll need to deprovision it to free up its license. Settings from the old record won’t automatically carry over to the new one.
Getting started
Admins: Visit the Help Center to familiarize yourself with
the process for re-enrolling a device, as well as our
developer documentation.End users: There is no end user impact or action required.
Rollout pace
Availability
This update impacts all Google Workspace customers with Meet Hardware devices.
Resources
por | Jul 22, 2024 | Noticias
What’s changing
Google Drive inventory reporting is now available in open beta, providing admins with enhanced visibility into the state of their data assets. By exporting this data into BigQuery, admins can gain a holistic view of how their data is classified, who can access it, and how it’s being used. Analyzing this data at scale helps admins address the challenge of understanding the full scope of their data assets, especially as it pertains to sensitive information and compliance with data policies.
Who’s impacted
Admins
Why it’s important
Compared to using APIs, Drive inventory reporting is a more efficient alternative to piecing together a full representation of Drive items from audit events and various other surfaces. The comprehensive view of the file corpus—including classifications, sizes, and locations—allows administrators to identify security risks, such as unauthorized access or oversharing. It also aids in ensuring compliance with regulatory requirements, like those for data retention and destruction.
Getting started
Admins: Eligible Admins can enable this feature in the Admin console by going to Reporting > Data Integrations and enabling Drive Inventory Export. Visit the Help Center to
learn more about Drive inventory reporting. Admins interested in providing feedback to the product team during the open beta can
fill out this form.End users: There is no end user impact or action required.
Rollout pace
This feature is available now for all eligible users.
Availability
Available for Google Workspace:
Enterprise Standard and PlusEducation Standard and PlusEnterprise Essentials PlusFrontline Standard
Resources
por | Jul 16, 2024 | Noticias
What’s changing
We’re pleased to announce Google Workspace extensions for Gmail, Google Drive and Google Docs are available for Gemini (
gemini.google.com). When enabled, Gemini will be able to cross reference these apps as data sources to better inform its responses.
This feature is available in open beta for Google Workspace customers with the Gemini Business, Enterprise, Education, and Education Premium add-ons — no additional sign-up is required.
Who’s impacted
Admins and end users
Why you’d use it
Google Workspace extensions enhance Gemini’s capabilities by allowing it to access information from your Gmail, Docs, and Drive. This enables Gemini to locate, reference and incorporate this additional data, leading to even more informed and relevant responses. This deeper integration helps bring Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. For example, referencing a Doc that outlines your target audiences while performing customer research in Gemini (
gemini.google.com).
Additional details
During the open beta period, Context-Aware Access (CAA) for Gmail, Drive and Docs isn’t supported with Google Workspace extensions. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about
Context-Aware Access.Google Workspace extensions honors access control settings for files within Drive, meaning users can only access files that they own or have been shared with them (excluding files shared via Shared Drive).Google Workspace extensions is
not available to Google Workspace users accessing Gemini as an additional Google service.Note that Google Workspace personal content that Gemini Apps get from extensions is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions. Visit the Help Center for
more information.
Getting started
Admins: This feature will be OFF by default and can be enabled at the OU or Group level. During the open beta period, Drive, Gmail and Docs must be enabled to use Google Workspace extensions.
Visit the Help Center to learn more about turning Google Workspace extensions on or off for your organization.
End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from apps and services like Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.
Rollout pace
Availability
Available for Google Workspace customers with the:
Gemini Business, Enterprise, Education, or Education Premium add-on
Resources
