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Google Workspace Updates Weekly Recap – November 17, 2023

por | Nov 17, 2023 | Noticias

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Enhancing Google Drive usability on large screen Android devices 
Building upon improvements to the Google Workspace experience on large screen Android devices, we’re excited to announce additional enhancements that bring our tablet experience more inline with our web experience. Specifically, you’ll notice: 
Above the main doclist, users will now see a tappable folder hierarchy for their current view. This allows a user to keep track of where they are in Drive and easily navigate out of nested folders. Per-file data columns to show when a file was last modified and how much storage is used by each file. A color palette that matches the Google Material Design 3 guidelines. Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for November 27th, 2023. | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more about using Google Drive. 
Expanding Google Drive log events to additional Google Workspace editions 
Drive log events, a feature that enables admins to access an audit and investigation page to run searches related to Drive log events, is now available for Google Workspace Cloud Identity Free and Cloud Identity Premium editions. | Rolling out now to Rapid Release and Scheduled Release domains at an extended pace (potentially longer than 30 days for feature visibility). | Learn more about Drive log events. 
Easily convert hyperlinked text to smart chips using the tab key in Google Sheets 
Building upon the tab to convert feature in Google Sheets, when your hyperlinked text matches the text of a smart chip in Sheets, you will now be prompted to convert an inserted file, people, calendar event, Youtube or place link into a smart chip. For example, if the hyperlinked text is a file name, Sheets will automatically recommend converting it to a file chip. | Rolling out now to Rapid Release and Scheduled Release domains at a gradual pace (up to 15 days for feature visibility). | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more about inserting smart chips in Google Sheets. 
More languages available for Google Meet captions 
You can now use captions in Google Meet in Finnish & Hebrew. You can use captions to view subtitles as everyone speaks during a meeting — captions are only visible to you. Note that because this is a newly supported language, it will be denoted with a “beta” tag as we continue to optimize performance. See our Help Center for a complete list of supported languages for captions in Meet. We’ve also removed the “beta” tag from the following languages, as they have been validated and are out of beta: 
English (UK) French (Canada) Thai Vietnamese Polish Romanian Turkish Available now to all Google Workspace customers and users with personal Google accounts. | Learn more about using captions in Google Meet.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Take action on Google Drive requests and comments directly in Google Chat 
You can now collaborate more easily on Docs, Sheets and Slides comments without ever leaving Chat. | Learn more about Drive comments and requests in Chat.
AppSheet smart chips for Google Docs 
You can now insert smart chips for AppSheet content into documents, allowing you to access AppSheet data directly into Docs. | Learn more about AppSheet smart chips. 
View full screen tasks lists on Google Calendar 
You will now be able to see all your tasks and task lists in a single full screen view on Calendar web. | Learn more about full screen tasks lists in Calendar. 
Star important messages in Google Chat 
Following the recent announcement of home and mentions in Google Chat, we’re excited to introduce starred on web, an additional shortcut in the redesigned navigation panel that helps you stay on top of your most important messages in Chat. | Learn more about starring messages in Chat.
Read and write out of office and focus time events using the Calendar API
In addition to reading and writing working location data, we’re expanding the Calendar API functionality to encompass out of office and focus time data. | Learn more about using the Calendar API.
Improved search query suggestions in Google Chat web
In conjunction with recent updates to search in Google Chat, we’re introducing enhanced search query suggestions, a feature already available on mobile, that helps you find the right message, person, file, or space in Chat on the web. | Learn more about searching in Chat.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

  

Read and write out of office and focus time events using the Calendar API

por | Nov 17, 2023 | Noticias

What’s changing 

In addition to reading and writing working location data, we’re expanding the Calendar API functionality to encompass out of office and focus time data. Developers can use the API to read and write this information and synchronize users’ availability with external systems. For example, you can use the API in conjunction with HR systems to automatically add OOO entries to a user’s calendar when they submit vacation time. Or the API can be used to automatically block focus time on a user’s calendar to complete training courses. 
Reading and writing out of office and focus time is helpful in a variety of situations such as: Creating and updating OOO and Focus Time events (Events.Insert, Events.Update, Events.Patch). Specifying OOO and Focus Time specific features, such as auto-declining meetings, and setting do-not-disturb statuses. Selecting any combination of event types to read from a calendar (Events.List). 
Further, reading and writing this information eliminates the need for users to enter the same information into multiple systems, helping to cut down on manual churn.

Who’s impacted

Developers

Why you’d use it

Out of office and focus time event support joins support for working location, which was announced earlier this year, to round out API functionality for calendar events. Each specific event type can be synced throughout your organization’s IT ecosystem, creating seamless user journeys and helping to connect users with resources and each other. This includes things such as:
Mapping working location data to better adapt on-site resources and update other third-party surfaces, such as hot desk booking tools. Automatically blocking OOO based on vacation or PTO requests.Blocking off focus time events to give users time to go through onboarding or other company training programs.

Additional details

Prior to this update, if you requested to read a user’s calendar via API v3, out of office and focus time events were returned with unknownorganizer@calendar.google.com in the organizer field, and without their specific features. With this update, these events will return with all their properties and the specific user as organizer. Please check your code to ensure it does not make implicit assumptions about the previous API return values, and use the eventType parameter to perform different operations with regular, OOO, Focus Time, or Working Location events 

Getting started

Admins: There is no admin control for this feature.

Developers: Use our Developer Documentation for more information about managing focus time, out of office, and working location events.

End users: There is no end user action required. Visit the Help Center to learn more about showing when you’re out of office or using focus time in Calendar. 

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 16, 2023

Availability

The Calendar API is available to all. 

Out of Office events are available to Google Workspace Essentials, Enterprise Essentials, Frontline, Enterprise Starter, Enterprise Standard, Enterprise Plus, Nonprofits, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, and Education Plus customers.

Focus Time events are available to Google Workspace Enterprise Starter, Enterprise Standard, Enterprise Plus, Nonprofits, Business Standard, Business Plus, Education Fundamentals, Education Standard, and Education Plus customers.

Resources

Star important messages in Google Chat

por | Nov 16, 2023 | Noticias

What’s changing

Following the recent announcement of home and mentions in Google Chat, we’re excited to introduce starred on web, an additional shortcut in the redesigned navigation panel that helps you stay on top of your most important messages in Chat. 

Who’s impacted 

End users 

Why you’d use it 

This feature enables you to “star” any messages in Chat for easy access via the starred shortcut in the navigation panel, and can be useful when you need to come back to a message later. 

Additional details 

Starring messages is unavailable in existing spaces organized by conversation topic (legacy threaded). 

Getting started 

Admins: There is no admin control for this feature. End users:To star a message, hover over the message and click the star icon or click on the three dot overflow menu to display the star option.You can unstar a message from the original message or unstar messages from the shortcut. Starred messages will be available on mobile in 2024. Visit the Help Center to learn how to star messages in Chat. 

Rollout pace 

Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 16, 2023 Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 30, 2023 

Availability 

Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

View full screen tasks lists on Google Calendar

por | Nov 16, 2023 | Noticias

What’s changing 

We recently completed the migration of Reminders from Google Calendar and Google Assistant to Google Tasks in order to provide an easy way to view and manage all your to-dos in one place. To build upon this, we’re providing you with a full screen desktop experience to view all tasks together. Starting today, you will be able to see all your tasks and task lists in a single full screen view on Calendar web.

Who’s impacted 

End users 

Why it matters 

In addition to an optimized desktop layout, this update makes it easier for you to stay on top of and organize your tasks. 

Getting started 

Admins: There is no admin control for this feature. End users: To view full screen tasks on Calendar web, go to Calendar.google.com > click on the task icon in the top bar. Visit the Help Center to learn more about Google Tasks. 

Rollout pace 

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 16, 2023Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 1, 2023

Availability 

Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

AppSheet smart chips for Google Docs

por | Nov 15, 2023 | Noticias

What’s changing 

In Google Docs, you can already insert smart chips for Docs, Sheets and Slides files, date chips, Calendar event chips, and more. Beginning today, you can now insert smart chips for AppSheet content. These smart chips allow you to access AppSheet data directly into Docs — you’ll be able to view and take action on the data, including triggering automations, without having to leave Docs.

Getting started

Admins: AppSheet smart chips are included as part of the AppSheet product service entitlement in your Admin Console. Additional policies and settings can be configured directly in AppSheetEnd Users: All Workspace customers are entitled to use AppSheet smart chips in Google Docs once they are enabled. To enable them, you’ll need to install the AppSheet for Google Docs Add-On from Google Workspace Marketplace. Visit the AppSheet Help Center to learn more about getting started with AppSheet and inserting AppSheet smart chips into a Google Doc.

Rollout pace

This feature is available now.

Availability

Available to Google Workspace customers with AppSheet licenses.

Resources