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Google Workspace Updates Weekly Recap – November 22, 2024

por | Nov 23, 2024 | Noticias

2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Find files more easily with the Drive Android file picker

In 2023, we introduced a streamlined file organization with the new Google Drive location picker on web. Now, we’re rolling out similar improvements to the Drive app on Android devices. This update will make it easier to find recently viewed Drive items and clearly see what other storage locations besides “My Drive” are available to you, such as items you have access to within shared drives. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for December 2, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about how to use Google Drive. 
Drive files on Android
View tasks lists on the Google Calendar Android app 
Last year, we introduced full screen tasks lists for Google Calendar on web, enabling users to see all their tasks and task lists in a single full screen view. This week, we’re excited to announce that this same functionality is now available on Android devices. This update makes it easier for users to stay on top of and organize their tasks, especially while on-the-go. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Tasks.

tasks lists on the Google Calendar Android app

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Easily respond to comments and access requests without leaving Google Chat with the auto-installed Google Drive Chat app 
Starting this week, the previously introduced Google Drive Chat app will be automatically installed and send you notifications about recent activity in Google Drive documents, such as new comments and share requests. | Learn more about the auto-installed Google Drive Chat app.

Table reference improvements in Google Sheets
This week, we introduced updates to table references that enhance discoverability and usability. | Learn more about table references in Sheets.
Educators can now request access to third-party apps for their students 
We’ve introduced a new workflow that allows educators to request access to unconfigured third-party apps on behalf of their students. | Learn more about requesting access to third-party apps for students.
Automatic framing is now available to everyone in Google Meet video calls, plus an improved experience when using virtual backgrounds 
We’re expanding automatic framing to all users, as well as introducing an improved experience while using a virtual background. | Learn more about automatic framing in Meet.
Add multiple multimedia files to a single message in Google Chat 
Users can now upload and send up to 20 multimedia files (photos and videos) in one Chat message. | Learn more about sending multimedia files in Chat.
More ways to get started quickly with building blocks in Google Docs 
This week, we introduced a new collection of building blocks designed to help you manage important business workflows in Docs, including team task management, project tracking, hiring, and more. | Learn more about new building blocks in Google Docs.
New file picker method for pre-selecting Google Drive files coming soon 
Today, Google Drive developers rely on the drive.file scope and the Google Picker API to optimize user experience and safety when creating their applications. To make it faster and easier for users to provide applications access to specific Drive files, the Google Picker API will introduce a new method to the Class view called setFileIds(fileIds) in January 2025. | Learn more about the new file picker method for pre-selecting Google Drive files.
Easily find and navigate your Google Chat conversations by organizing them into custom sections
As we continue to enhance the user experience in Google Chat over the last year, we’re excited to announce that users can now organize Chat conversations into custom sections. | Learn more about custom sections in Chat.
New Asus hardware kits for Google Meet
Asus is launching new hardware room kits certified for Google Meet that now offer daisy chain capabilities. Developed with AVer, this refreshed room kit portfolio will work in video conferencing rooms and spaces of just about any size. | Learn more about Asus hardware kits for Google Meet.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

    Adding granular control options for who can respond to Google Forms

    por | Dez 3, 2024 | Noticias

    What’s changing

    Last year, we ​​introduced a beta that gives Google Forms creators more granular control over who can respond to their forms via sharing settings. 
    Previously, form creators had two sharing options: restrict responses to users within their domain (and trusted domains) or make forms public (i.e. anyone with the URL can respond). 
    With this new option, now generally available, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive. 
    Adding granular control options for who can respond to Google Forms

    Who’s impacted 

    Admins, end users and developers 

    Why you’d use it 

    This feature is useful in any scenario where you’d like to control who can respond to a form. For example, business leaders can better collect feedback from specific organizational units and prevent the form from being responded to by other teams or organization units. Similarly, teachers can use this to ensure a quiz is only accessible to select students who receive the link.

    Getting started 

    • Admins: There is no admin control for this feature. 
    • End users: 
      • Form creators must publish their form to enable responders to view the form or submit a response. 
      • Form creators can see who has access to the form and share response access to specific users, groups, or target audiences. 
      • Visit the Help Center to learn more about publishing & sharing your form with responders.

    Rollout pace 

    Availability 

    • Available to all Google Workspace customers and users with personal Google Accounts 
      • Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business. 

    Resources 

    Now generally available: Policy visualization across Google Docs, Sheets, Slides, Vids and Drive

    por | Dez 2, 2024 | Noticias

    What’s changing 

    Earlier this year, we introduced a beta for policy visualization across Google Docs, Sheets, Slides, and Drive. Today, we’re excited to announce this is now generally available, and as a result, users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be informed about what actions are prevented by those policies. 
    For example, if a user is interacting with a document affected by DLP-enforced information rights management (IRM) and a trust rule, they will see a shield icon and side panel that informs them of the restricted actions. 
    Policy visualization across Google Docs, Sheets, Slides, Vids and Drive

    Who’s impacted

    End users 

    Why it matters 

    With this update, users will be made aware of which actions they are taking that are disabled on a document, spreadsheet, slides or file due to data protection controls. 

    Getting started

    • Admins: There is no admin control for this feature. 
    • End users: 
      • Any user will be able to see policy visualization if relevant restrictions apply to them. Security limitations can be applied by owners of a document, shared drive policies, or admin policies. 
      • A shield icon will automatically appear when security controls are present. Users can open the side panel to view all restrictions, either using the shield icon or by going to File > Security limitations. 
      • Visit the Help Center to learn more about Policy Visualization and the policies themselves: 

    Rollout pace 

    Availability

    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

    Resources

    Google Workspace Updates Weekly Recap – December 6, 2024

    por | Dez 6, 2024 | Noticias

    3 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


    Adding improved accessibility tagging to PDFs exported from Google Docs 
    To improve the ability for users with screen readers and other assistive technology to read and navigate PDFs, we’re adding more structural and accessibility tagging in PDFs exported from Google Docs. Specifically, we’ve improved tagging for paragraphs, headings, hyperlinks, image alt text, and lists. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using Google Docs with a screen reader.


    Improving out of office notifications in Google Chat group messages and spaces 
    Today, if you navigate to a 1:1 direct message with someone who is out of office, you will see a banner that shows the person is out of office and the date they are returning. We’re excited to announce that this banner will now extend to group messages and spaces. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about mentioning someone else in a Chat message. 

    Improving out of office notifications in Google Chat group messages and spaces


    Easily discover Google Workspace Marketplace apps in Google Docs
    We’re making it easier for users to discover and install relevant add-ons and apps available in the Google Workspace Marketplace. Starting this week, when you add a link into a Google Doc that is supported by select Marketplace apps, you will be prompted to install the relevant add-on. Once installed, you can replace the link with a third-party smart chip and preview relevant app information upon hovering over the chip. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for December 10, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about inserting third-party smart chips from other applications.

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

    Now generally available: Policy visualization across Google Docs, Sheets, Slides, Vids and Drive
    Earlier this year, we introduced a beta for policy visualization across Google Docs, Sheets, Slides, and Drive. This is now generally available, and as a result, users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be informed about what actions are prevented by those policies. | Learn more about policy visualization. 
    New beta that supports running Google Drive on Arm-compatible Windows PCs now available 
    We’re excited to announce beta support for Drive for desktop on Windows 11 devices powered by Snapdragon processors. Compiled natively for ARM64, this release enables users to easily sync and store files online from Windows PCs powered by Snapdragon. | Learn more about the beta for running Google Drive on Arm-compatible Windows PCs.
    Now generally available: configure third-party apps by select API scopes 
    Earlier this year, we launched the ability to configure third-party apps by select API scopes to open beta. This feature is now generally available. | Learn more about configuring third-party apps by select API scopes. 
    Available in beta: Convert your client-side encrypted spreadsheets after a Vault or Takeout export 
    After a Vault or Data export (Takeout), admins can now convert their exported client-side encrypted spreadsheets to Excel files. | Learn more about CSE spreadsheets. 
    Adding granular control options for who can respond to Google Forms
    Form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive. | Learn more about controls on Form responses.
    Assign Calendar resources to organizational units 
    Admins can now assign Calendar resources, such as rooms, projectors, or company cars, to specific organizational units. Upon doing so, the resource will be governed by the policies and settings of the assigned organizational unit (OU), including data location policies. | Learn more about assigning Calendar resources. 
    Request an eSignature on PDF files 
    You can now request electronic signatures on PDF files stored in Google Drive. | Learn more about eSignature on PDF files. 
    Tackle repetitive tasks, extract deeper insights, and more with the latest premade Gems in the Gemini app 
    We’re introducing several new Gems which you can leverage across a variety of areas, including common use cases for teams across sales, customer service, marketing, human resources, and more. | Learn more about premade Gems in the Gemini app. 
    HIPAA and additional ISO certifications for the Gemini app on web and mobile 
    We’re pleased to announce the attainment of HIPAA, ISO 27701, 27017, 27018, 9001, and 42001 certifications for the Gemini app on web and mobile.| Learn more about certifications for the Gemini app on web and mobile.

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

    Rapid Release Domains: 
    Scheduled Release Domains: 

    Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    Educators can now request access to third-party apps for their students

    por | Nov 19, 2024 | Noticias

    What’s changing

    We’re introducing a new workflow that allows educators to request access to unconfigured third-party apps on behalf of their students.

    Admins can allow educators and users who are over 18 years of age to request access to apps for themselves or on behalf of others (proxy requests). For example, admins may create a group of trusted users who are responsible for vetting third party apps and allow them to make proxy requests on behalf of students.

    Educators can view a list of apps they have recently accessed with their Google Workspace account and request access for their students.
    Admins can review and take action on these requests in the Admin console by going to Security > API Controls > App Access Control. Requests will be denoted with a “Proxy”  label when the request is made on behalf of another user. 

    Once admins have configured access, they can opt to notify users and/or users who made proxy requests via email about the outcome of their request.

    Who’s impacted

    Admins and end users

    Why it’s important

    Administrators can now allow a group of trusted users to vet and request third party app access on behalf of other users. This allows admins to better control who requests access and create a more streamlined process for app approvals.

    Rollout pace

    Availability

    • Available for Google Workspace Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade

    Resources

    Create and manage rubrics using the Google Classroom API

    por | Dez 9, 2024 | Noticias

    What’s changing 

    The Google Classroom API enables third-party developers to manage classes, rosters, invitations and more in Google Classroom. Since 2019, teachers have been able to create or reuse a rubric for an assignment, however this capability did not previously exist in the Classroom API. To improve upon this experience, we’re excited to announce that developers can now manage assignment rubrics via the Classroom API. 
    More specifically, developers can read and write rubrics using the API, and also see student submission scores broken down by the corresponding rubric criteria, rather than just accessing the total score, enabling deeper insights into student performance. 
    Create and manage rubrics using the Google Classroom API

    Who’s impacted

    Admins and developers 

    Why it’s important 

    This update enables developers to create and manage rubrics on behalf of teachers at scale, and retrieve rubric-based grades to support more holistic student performance insights. 

    Getting started

    • Admins: The Classroom API provides a RESTful interface for you to manage courses and rosters in Google Classroom. Learn more about the Classroom API overview. 
    • Developers:

    Rollout pace 

    • Available now. 

    Availability 

    Available for Google Workspace: 
    • Education Plus 

    Resources

    Tackle repetitive tasks, extract deeper insights, and more with the latest premade Gems in the Gemini app

    por | Dez 5, 2024 | Noticias

    What’s changing

    Earlier this year we introduced Gems for the Gemini app, which are custom AI experts that you can build across a variety of topics. At launch, we included several premade Gems, which allow you to easily chat with an already built, topic-defined Gem, like a writing editor or coding partner.

    Launching first in English, we’re introducing several new Gems which you can leverage across a variety of areas, including common use cases for teams across sales, customer service, marketing, human resources, and more. Specifically, these Gems are:

    • Sales pitch ideator
    • Hiring consultant
    • Outreach specialist
    • Copy creator
    • Sentiment analyzer
    The starting point for one of the new premade Gems, Outreach specialist, in the Gemini

    Who’s impacted

    End users

    Why you’d use them

    Gems empower users to streamline time-consuming tasks, generate innovative ideas, and enhance productivity. By minimizing repetitive prompting, Gems provides a tailored experience, maximizing the efficiency and potential of Gemini to meet your specific needs:
    • Sales pitch ideator can help sales teams create compelling pitch materials to drive conversions. 
    • Hiring consultant can help hiring teams write requirements based on job descriptions for similar positions. 
    • Outreach specialist can help sales and customer support teams craft personalized messages to customers.
    • Copy creator can help marketing teams write appealing branded content.
    • Sentiment analyzer can help customer-facing teams analyze feedback and reveal sentiment trends over time. 

    Getting started

    • Admins: Gems are available in Gemini (gemini.google.com) by default — there is no admin control for this feature. 
    • End users: These premade Gems will be available starting in English. We hope to expand to additional languages soon. Visit the Help Center to learn more about using Gems.

    Rollout pace

    Availability

    • Available for Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on

    Resources

    Introducing Gemini Learning Tools Interoperability (LTI™)

    por | Dez 10, 2024 | Noticias

    What’s changing

    We’re pleased to introduce Gemini LTI™, an AI-powered assistant that can integrate into third party Learning Management Systems (LMS). Gemini LTI™ helps enhance the educational experience for both educators and students by providing AI-driven tools and features powered by Gemini within their LMS environment. To start, Gemini LTI™ integrates with Canvas by Instructure and Powerschool Schoology Learning. 

    Who’s impacted

    Admins and end users

    Why you’d use it

    Google is committed to making AI helpful for everyone, in the classroom and beyond. Bringing Gemini into LMS tools helps educators boost their creativity and productivity to create more dynamic and engaging learning experiences for their students. Specifically, educators can use the AI tools to:
    • Outline a lesson plan, including learning objectives.
    • Generate a quiz and export it to Google Forms.
    • Create a hook to spark curiosity and engage your students.
    Students can further solidify what they’re learning in the classroom or explore new topics alongside an AI:
    • In-the-moment assistance: get unstuck and keep learning going by get clarification in real time. 
    • Learning coach: get a step-by-step learning plan built around specific learning goals.
    • Brainstorming partner: generate fresh ideas for a research paper, additional authors to read, and more.
    • Feedback on writing: get suggestions on how to strengthen your arguments and hone your ideas
    • Mock interviews: prepare for an upcoming internship or extra curricular interview.

    Additional details

    Gemini LTI™ is part of Google Workspace LTI, our suite of LTI™ tools, including Assignments LTI™, Google Drive LTI™, and Google Meet LTI™. Visit our Help Center to learn more about Workspace LTI™. 

    Getting started

    Add multiple multimedia files to a single message in Google Chat

    por | Nov 19, 2024 | Noticias

    What’s changing

    Users can currently send & share files such as images, PDFs and videos in Google Chat messages and use the Shared tab to access all conversation-related artifacts including files, links and media. However, only one image can be uploaded in a single Chat message on web at a time. 
    To improve upon this functionality, provide a highly-requested feature, and match the mobile experience, we’re excited to announce that users can now upload and send up to 20 multimedia files (photos and videos) in one Chat message. Dragging and dropping multimedia files into the compose bar from your desktop is also supported. 
    Adding multiple multimedia files to a single message

    Getting started 

    • Admins: There is no admin control for this feature. 
    • End users:
      An error message will show if a user exceeds size limits or uploads unsupported file combinations. Visit the Help Center to learn more about sending & sharing files in Google Chat messages. 

    Rollout pace

    • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 19, 2024, with expected completion by December 3, 2024
    • Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on December 12, 2024 

    Availability 

    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

    Resources 

    Now generally available: configure third-party apps by select API scopes

    por | Dez 3, 2024 | Noticias

    What’s changing 

    Earlier this year, we launched the ability to configure third-party apps by select API scopes to open beta. Beginning today, this feature is now generally available. 
    This update gives admins more granular control. They can limit third-party app access to specific OAuth 2.0 scopes for Google APIs, like Drive or Gmail. This prevents apps from gaining additional access without admin consent, even if they request new API scopes in the future. This helps ensure data access is restricted to only what admins deem necessary.

    Getting started

    Rollout pace

    Availability

    • Available to all Google Workspace customers, as well as Cloud Identity Free and Premium customers

    Resources