by | Oct 4, 2024 | News
4 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Access filter chips easier in Google Drive search
Last year, we introduced
search chips in Drive to enable you to filter by criteria like file type, owner, and last modified date. To build upon this, we are adding these filters inside the Drive search bar, so you can find relevant files even faster in Drive. We will also show new as-you-type suggestions for filter chips. For example, if you type “doc”, you’ll see a suggested “Document” file type chip. | Rolling out to
Rapid Release domains now; launch to
Scheduled Release domains planned for October 22, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about
searching and finding files in Drive.
The Option List field type is now two separate field types in Label Manager
Since launching, Google Drive Labels have supported the ability to make an
Option List field a single-select or multi-select. To make this setting clearer and improve upon the user experience in the Label Manager, we’ve separated the options into two separate field types: Options list (Single select) and Options list (Multi select). | Rollout to
Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Education Standard, Education Plus, Frontline Starter and Frontline Standard customers only. | Visit the Help Center to learn more about
adding fields to a label. Improved spelling suggestions for Germanic languages in Google Docs
For years, users have used Google Docs’ spelling suggestion features for a variety of languages. This week, we’re excited to announce improvements to Norwegian spelling suggestions:
Introducing new summary cards for purchase information in the Gmail mobile app
Summary cards extract information from related purchase emails and visually display it at the top of the email to provide helpful information about orders and deliveries. This week, we’re excited to announce updates for purchase-related summary cards including new action buttons, the ability to organize key information across related emails, and real-time status updates. Now you can effortlessly find order details of recent purchases or stay up-to-date on the latest delivery status. The new purchase summary cards are now available in the Gmail mobile app on iOS and Android devices. | For Android devices, rollout to
Rapid Release domains is complete; launch to
Scheduled Release domains planned for October 14, 2024. | For iOS devices, rollout to
Rapid and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about
using summary cards in Gmail.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Comments and action items are now available for client-side encrypted Google Sheets and Slides
Beta update: Data Loss Prevention enforcement in Gmail is now instantaneous
We’re announcing enhancements for the Data Loss Prevention for Gmail open beta, which are designed to improve usability without compromising sensitive data protections for Gmail. | Learn more about the
DLP beta in Gmail. New Watermarking in Google Meet Helps Protect Your Meeting Content
Google Workspace customers with a Gemini add-on can now watermark presented content and video feeds in Google Meet. Watermarking in Google Meet will appear as a subtle text overlay that displays the meeting code and the email address of the viewer over the shared content and video feeds of participants.| Learn more about
Watermarking in Meet.
Gmail Q&A now available on iOS devices
Last month, we introduced a new way of searching your inbox with Gemini on Android devices. Starting this week, this feature is also available on iOS devices, enabling you to ask Gemini questions about your inbox. | Learn more about
Q&A on iOS devices.
Completed rollouts
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
For a recap of announcements in the past six months, check out What's new in Google Workspace (recent releases).
by | Oct 2, 2024 | News
What's changing
We’re pleased to announce that the use of comments and action items are now available in client-side encrypted Google Sheets and Slides. This includes the ability to add, edit, reply, filter, or delete comments, as well as assign action items to yourself or others. This is already available for client-side encrypted Google Docs. Expanding this functionality to Sheets and Slides makes it easier to collaborate across encrypted documents.
Using comments in a client-side encrypted sheet
Additional details
Note that when sharing encrypted files, you can only assign “viewer” or “editor” permissions. “Commenter” permission is not supported. Viewers can view comments. Comments are saved each time the document is autosaved. If you restore the document to a previous version, the comments added to the document in that version are also restored.
Getting started
Admins: Client-side encryption can be enabled at the domain, OU, and Group levels (Admin console > Security > Access and data control > Client-side encryption). Visit our Help Centre to learn more about
client-side encryption.End users: If client-side encryption is enabled by your admin, use our Help Centre to learn more about
working with encrypted files in Drive, Docs, Sheets & Slides.
Rollout pace
Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 2, 2024
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 12, 2024
Availability
Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers
Resources
by | Oct 3, 2024 | News
What's changing
Today, we are announcing enhancements for the
Data Loss Prevention for Gmail open beta, which are designed to improve usability without compromising sensitive data protections for Gmail. Once deployed, users will receive instant notifications on risks to applicable DLP policies prior to leaving their inbox, instead of having DLP rules evaluated after the message has already left the inbox. In addition to more timely user feedback, this capability, called synchronous DLP, helps educate users about the potential risk of leaking sensitive information.
We’re also introducing a new action for DLP rules, “Warn”, which will notify users about potentially sensitive data while providing the option to send the message based on a user’s assessment of a risk. For added safety, the DLP service will scan messages one additional time after they leave the sender’s mailbox.
Who's impacted
Admins and end users
Why it matters
Data breaches are one of the most common and costly security issues facing organizations. Often these breaches originate from within an organization by unintentional or intentional actions by their users. Data loss prevention capabilities help prevent this exfiltration of data and helps guide users about what information to share. To help safeguard sensitive information, organizations can create and enforce policies that not only detect and block sensitive information from being shared, but educate users on what information sharing is or is not appropriate and how to be compliant with those guidelines. Specifically, data loss prevention rules can look for sensitive text stings, custom detectors, or predefined detectors in outgoing messages sent internally or externally.
The latest update for data loss prevention rules in Gmail brings the experience in line with Google Drive and Google Chat, which are already adopted broadly by Google Workspace customers. You can refer to our Help Center for more information about
data loss prevention in Gmail.
Additional details
Customizable warning messages
DLP rules can be configured to block the message, warn users about sensitive information, or quarantine the message. When sensitive information is detected, users will be shown a dialog box notifying them of the risk. Admins can now choose to customize the information shown to end users in these dialog boxes, including why their message was flagged, what they can do to unblock themselves, and links to additional resources to educate them further.
Example of a custom warning message
Continued asynchronous scanning of messages
While messages will now be scanned synchronously, messages will go through additional scanning asynchronously (after the message leaves the inbox) for an additional layer of protection. This includes messages that are sent automatically, such as auto-forward or scheduled send, and messages sent from non-Gmail clients.
Getting started
Admins:Data loss prevention in Gmail is available in open beta for select Google Workspace customers. These rules can be configured at the domain, OU, or group level. DLP rules can be enabled in Gmail in the Admin console under Security > Access and data control > Data protection. Note that with the new synchronous scanning, your end users will begin seeing dialog boxes related to these rules before messages leave the inbox. These will be displayed when using Gmail on the web and mobile.
Visit the Help Centre to learn more about controlling sensitive data shared in Gmail. Note that you can modify existing DLP rules for Drive and Chat to also apply to Gmail.
DLP events can be reviewed in the Security Investigation Tool or Security > Alert Centre, if alerts are configured in rules.
We recommend selecting “Audit only” when you’re setting up a new rule in order to test and monitor its performance, or to passively monitor the environment without interrupting email flow for your users. There are no changes to the “Audit only” action with this update, they will continue to operate as usual.
End users: Depending on the data loss prevention rules configured by your admin, you may see a dialog letting you know that:
Your message is blocked: Your message contains information that cannot be shared — you’ll need to remove it in order to send your message.
Dialog in case of a blocked message
Your message contains sensitive information: Your message contains information that is sensitive, but can be shared — you can decide whether to send it or edit the message to exclude this information. Note that your admin will be notified about this activity.
Dialog in case of a warning
Your message contains sensitive information that requires review: Your message contains information that will need to be reviewed by an admin. You’ll have the option to submit it for review, and upon review it will be released for delivery or declined. You may receive a notification about the message being declined from delivery.
Example of a quarantine message
Rollout pace
Availability
Available for Google Workspace:
Enterprise Standard, Enterprise PlusEducation Fundamentals, Standard, Plus, and the Teaching & Learning UpgradeFrontline StandardCloud Identity Premium customers
Resources
by | Oct 3, 2024 | News
What's changing
Last month, we introduced a new way of searching your inbox with Gemini on Android devices. Starting today, this feature is also available on iOS devices, enabling you to ask Gemini questions about your inbox. Gmail Q&A can help you answer specific questions about your emails, show you unread messages or messages from a specific sender, summarize emails about a topic in your inbox, and even answer general questions from search, all without having to leave your inbox.
Who's impacted
End users
Why it matters
We are excited to help users supercharge their productivity with the help of Gemini in Gmail. Users now have even more capabilities from Gemini to help users get more done during their day at their desks and now, on the go.
Getting started
Admins: To access Gmail Q&A on Android, users need to have smart features and personalization turned on. Admins can
turn on default personalisation setting for their users in the Admin console. End users: Open Gemini in the Gmail app via the black Gemini star at the top right of your app or from a “summarize this email” chip. To start, Gmail Q&A can find information from your inbox. In the future, it will be able to find information from your Drive as wellNote: Gmail Q&A is currently available in English only.Visit the Help Center to learn more about
Gemini in Gmail.Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
Gemini Business, Enterprise, Education, Education Premium Google One AI Premium
Resources
by | Oct 3, 2024 | News
What's changing
Google Workspace customers with a Gemini add-on can now watermark presented content and video feeds in Google Meet. Watermarking in Google Meet will appear as a subtle text overlay that displays the meeting code and the email address of the viewer over the shared content and video feeds of participants. Using a watermark can help discourage unauthorized copying and sharing, protecting both users’ video images and content shared during meetings. Hosts and co-hosts can turn on watermarking at any time in the meeting. Once watermarking is turned on, it shows on all participants’ screens.
Additional details
Watermarking is available to meeting participants signed into a Google account using the latest Chrome browser, Android or iOS apps, or Google Meet hardware devices. Only participants using supported browsers and apps will see video feeds when watermarking is turned on.
Additionally, watermarking cannot be used when recording a meeting or live streaming a meeting. If you turn on a recording during a meeting, you’ll see a dialog box notifying you that watermarking stops when recording starts.
Getting started
Admins: There is no admin control for this feature.End users: To turn watermarking, go to Host controls > Add a watermark. Visit the Help Center to learn more about how to
apply watermarks to your meeting.
Host controls > Add a watermark
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
Gemini Enterprise Gemini Education Premium AI Security AI Meetings & Messaging
Resources
