by | Aug 26, 2024 | Noticias
What’s changing
The IFTTT integration enables users to automate Chat with 1,000+ of today’s most popular apps. For example, Chat users can now set up workflows, like sending an onboarding email to a customer that’s added as a new member to a space, or sending a message to a space when a new file is added to a Google Drive, Dropbox, or Box folder. Using the integration, Chat users can also stay up-to-date on all of their communities by having new Discord, X, and Facebook mentions or tags automatically posted to a space.
Using the UKG Flow app, users and employees can perform common UKG actions, such as those included in the Timekeeping & Scheduling functionalities of
UKG Pro WFM.
With these integrations, users can accomplish more in their workday by completing common tasks using daily productivity apps, without ever leaving Chat.
Getting started
Admins:
UKG Flow requires admins to install the app on their users’ behalf. Visit the Help Center to learn more about
installing Marketplace apps for your organization. End users: Get started with the IFTTT’s Chat integration
here. Once UKG Flow is installed by your admin, you can use it freely in Google Chat.
Rollout pace
These integrations are available now.
Availability
Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
by | Aug 26, 2024 | Noticias
What’s changing
Have you ever lost your video screen after switching to another tab? Google Meet’s picture-in-picture feature helps to solve that problem, but now we’ve made it even easier. Picture-in-picture mode will now automatically trigger when you switch tabs during a meeting. Previously, you had to manually turn on this feature during a meeting. This simple, yet impactful update, will help ensure your meeting stays visible and accessible if you need to switch tabs to take notes, view meeting related documents, and more. Note that picture-in-picture is only available with Google Chrome on a computer.
Getting started
Admins: There is no admin control for this feature. End users: You can turn this feature off from your Google Chrome settings. Visit the Help Center to learn more about
using picture-in-picture with Google Meet.You can turn this feature on and off by selecting the “View site information” icon in the Chrome URL bar and turning “Automatic picture-in-picture” off.
Rollout pace
Availability
Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
by | Aug 26, 2024 | Noticias
What’s changing
Last year, we announced that we’re updating the storage model in Business Starter from per-user storage to
pooled storage. Today, we’re excited to share that organizations with Business Starter will officially have access to
shared drives starting mid-September.
With this change, Business Starter users will be able to create shared drives and add members, files, and folders. Please note that certain admin-level and security controls—like the ability to
control access to the items in a shared drive—will not be included in the fundamental version of shared drives for Business Starter.
Who’s impacted
Admins and end users
Why it’s important
Part of empowering our customers to do their best work means reducing the friction around file sharing and collaboration. Shared drives are a key tool for collaboration—users can store, search, and access their team’s files instantly. Additionally, they offer benefits such as:
Easy discoverability: Less time spent requesting access to files and searching for relevant documents with all of your team’s files in one place. Files are forever: All content stays put — even when collaborators or team members leave, your content won’t. Easy collaboration: Every member of a shared drive can explore and collaborate in the same files. You can also add users outside your team or organization. Accessible anywhere: Regardless of location or device, you can always access the files you need most.
Additional details
When shared drives are made available to Business Starter customers, all users will be able to create shared drives by default. If this default behavior is undesired, admins can update their settings before Business Starter users gain access to the feature starting on September 23, 2024. To restrict this, go to the Admin console > Menu > Apps > Google Workspace > Drive and Docs > Sharing settings > Shared drive creation > turn on “Prevent users in [domain] from creating new shared drives.”
Getting started
Admins: When shared drives are available to Business Starter, admins can use the Admin console to: Add and remove members Change access level of members Restrict moving content externally The following features aren’t available for shared drives in Business Starter: Admins cannot set default settingsBusiness Starter users cannot change settings Visit the Help Center to learn how to
set up shared drives for your organization and then
allow users to create shared drives. If you need more storage for your organization, consider
purchasing additional pooled storage or upgrading your Google Workspace edition to a
plan with more storage.Note: Resold customers should contact their reseller to purchase more storage or upgrade their edition. End users: Visit the Help Center to learn more about
shared drives.Rollout pace
Admin setting:
Shared drives enabled by default:
Availability
This update impacts Google Workspace Business Starter customers.
Resources
by | Oct 4, 2024 | Noticias
4 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Access filter chips easier in Google Drive search
Last year, we introduced
search chips in Drive to enable you to filter by criteria like file type, owner, and last modified date. To build upon this, we are adding these filters inside the Drive search bar, so you can find relevant files even faster in Drive. We will also show new as-you-type suggestions for filter chips. For example, if you type “doc”, you’ll see a suggested “Document” file type chip. | Rolling out to
Rapid Release domains now; launch to
Scheduled Release domains planned for October 22, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about
searching and finding files in Drive.
The Option List field type is now two separate field types in Label Manager
Since launching, Google Drive Labels have supported the ability to make an
Option List field a single-select or multi-select. To make this setting clearer and improve upon the user experience in the Label Manager, we’ve separated the options into two separate field types: Options list (Single select) and Options list (Multi select). | Rollout to
Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Education Standard, Education Plus, Frontline Starter and Frontline Standard customers only. | Visit the Help Center to learn more about
adding fields to a label. Improved spelling suggestions for Germanic languages in Google Docs
For years, users have used Google Docs’ spelling suggestion features for a variety of languages. This week, we’re excited to announce improvements to Norwegian spelling suggestions:
Introducing new summary cards for purchase information in the Gmail mobile app
Summary cards extract information from related purchase emails and visually display it at the top of the email to provide helpful information about orders and deliveries. This week, we’re excited to announce updates for purchase-related summary cards including new action buttons, the ability to organize key information across related emails, and real-time status updates. Now you can effortlessly find order details of recent purchases or stay up-to-date on the latest delivery status. The new purchase summary cards are now available in the Gmail mobile app on iOS and Android devices. | For Android devices, rollout to
Rapid Release domains is complete; launch to
Scheduled Release domains planned for October 14, 2024. | For iOS devices, rollout to
Rapid and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about
using summary cards in Gmail.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Comments and action items are now available for client-side encrypted Google Sheets and Slides
Beta update: Data Loss Prevention enforcement in Gmail is now instantaneous
We’re announcing enhancements for the Data Loss Prevention for Gmail open beta, which are designed to improve usability without compromising sensitive data protections for Gmail. | Learn more about the
DLP beta in Gmail. New Watermarking in Google Meet Helps Protect Your Meeting Content
Google Workspace customers with a Gemini add-on can now watermark presented content and video feeds in Google Meet. Watermarking in Google Meet will appear as a subtle text overlay that displays the meeting code and the email address of the viewer over the shared content and video feeds of participants.| Learn more about
Watermarking in Meet.
Gmail Q&A now available on iOS devices
Last month, we introduced a new way of searching your inbox with Gemini on Android devices. Starting this week, this feature is also available on iOS devices, enabling you to ask Gemini questions about your inbox. | Learn more about
Q&A on iOS devices.
Completed rollouts
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
by | Aug 27, 2024 | Noticias
What’s changing
Beginning today, Google Workspace users with a Gemini Business, Enterprise, Education or Education Premium license can now upload a variety of files from Google Drive or locally from your device into Gemini (
gemini.google.com):
Document and text files, such as TXT, DOC, DOCX, PDF, RTF, DOT, DOTX, HWP, HWPX and Google Docs Data Files, such as XLS, XLSX, CSV, TSV and Google Sheets Gemini can use uploaded files to gain context and analyze your content. In turn, this can help enhance your understanding, research, and writing through summarization of complex subject matter, identification of trends and insights, and recommendations for improving writing and document organization. Uploading a document can also help give you more personalized and relevant responses.
Additional details
At this time, Context-Aware Access (CAA) for files uploaded from Google Drive isn’t supported. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about
Context-Aware Access.Uploading files from Google Drive honors access control settings for files within Drive, meaning users can only upload files that they own or have been shared with them. File upload is not available to Google Workspace users accessing
Gemini as an additional Google service.Users with a Gemini for Google Workspace license who access Gemini as a core service are subject to the
Google Workspace Terms of Service or
Google Workspace for Education Terms of Service (for education institutions). When users use Gemini as a core service, their chats and uploaded files won’t be reviewed by human reviews or otherwise used to improve generative AI models.
Getting started
Rollout pace
Availability
Available for Google Workspace customers with
Gemini Business, Enterprise, Education, Education Premium add-on
Resources
by | Aug 27, 2024 | Noticias
What’s changing
Today, we’re pleased to announce that “take notes for me” will begin rolling out to Google Meet for select Google Workspace customers. “Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. After the meeting, the notes document is attached to the calendar event where participants internal to your organization can access them. At launch, this feature will be available when using Google Meet on a computer or laptop, and meetings must be conducted in spoken English.
Select the pencil icon in the top right corner of the screen to start taking meeting notes.
All meeting participants will see a blue pencil icon on their screen and a notification that notes are being taken. They can click on the pencil to see the meeting notes taken so far.
After the meeting ends, the meeting organizer and whoever turned on the feature will receive an email with a link to the generated meeting notes document. The notes document will also be attached to the calendar event, where internal meeting participants can access it.
Who’s impacted
Admins and end users
Why you’d use it
It can be challenging to stay on top of and engaged with meeting discussions while also trying to keep a record of the meeting and subsequent follow-ups. This is where “take notes for me” can help. When turned on, the feature will do the following:
Automatically capture meeting notes in Google Docs and save it to the Google Drive of the meeting owner.Catch you up during the meeting with “summary so far” if you join late.Send an email with a link to the recap after the meeting. This email goes to the meeting organizer and whoever turned on the feature.
This will help you be more present and engaged during your meetings, while still ensuring important information is captured for record-keeping and follow-up. If users also turn on meeting recordings and transcripts, those will be linked within the notes document.
Additional details
Notes documents will be stored in the meeting owner’s drive folder and will follow the
Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy.
by | Aug 28, 2024 | Noticias
What’s changing
Currently, Google Meet sends an email for each type of meeting artifact initiated in a meeting, including meeting recordings, meeting transcripts, Gemini notes with “take notes for me,” live streams and more. Going forward, you’ll receive one email consolidating these artifacts. This not only helps reduce inbox clutter, but it will help you navigate to your meeting artifacts faster.
Getting started
Admins: There is no admin control for this feature. End users: You’ll begin receiving these consolidated emails automatically.
Rollout pace
Availability
Available to all Google Workspace customers. Note that your Google Workspace edition will determine which meeting features are available to you.“Take notes for me” requires one of the following Gemini for Google Workspace add-ons:Gemini Enterprise Gemini Education PremiumAI Meetings & Messaging
Resources
by | Aug 28, 2024 | Noticias
What’s changing
At Google I/O 2024, we pre-announced
Gems, custom AI experts that you can build across a variety of topics. In a few easy steps, you can describe what you want your Gem to do and how you’d like it to respond — Gems will help complete specific goals, tasks, and workflows based on your inputs. Gems will remember the instructions you provide, and you can access them when needed to help save time on repetitive tasks or get deep expertise. Included are Premade Gems, which allow you to easily chat with an already built, topic-defined, Gem. Most premade Gems also allow you to customize them, serving as a template for creating new Gems.
Beginning today, Gems are now available to Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on.
Who’s impacted
End users
Why you’d use them
Gemini.google.com can help you speed up time-consuming tasks, generate fresh ideas and more. With Gems, you can further leverage the power of Gemini in a way that’s customized to your needs more efficiently by minimizing repetitive prompting. We’ve provided a few premade Gems to help you get started, like a Writing editor, Coding partner, and Learning coach, and you can build your own Gems to:
Gain valuable insights: Gather targeted feedback on your new product or service from different personas or audience segments (i.e. Urbanites, Tech Enthusiast, etc.). Streamline copy editing: Get feedback and suggestions on your copy ensuring it’s clear, accurate and consistent with your desired brand, tone, and voice. Scale your marketing: Generate a prescribed set of marketing materials (emails, social media, etc.) that meet style guidelines, character limits, and more, from a single campaign brief. Stay ahead of the curve: be informed about the latest industry trends and competitive news that interest you with summaries of relevant articles, blogs, and newsletters. Elevate your instruction: Gamify your lesson plans or brainstorm creative learning experiences to boost student engagement and bring learning to life.
Additional details
Getting started
Admins: Gems will be available in Gemini (
gemini.google.com) by default to all Gemini Enterprise, Business, Education and Education Premium users. There is no admin control for this feature. End users: Visit the Help Center to learn more about
using Gems.
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
Gemini Business, Enterprise, Education, Education Premium
Resources
by | Aug 29, 2024 | Noticias
What’s changing
A few months ago,
we announced the general availability of Gemini in the side panel of Gmail, which not only allows users to summarize and suggest responses to email threads, but also includes using Gemini in Gmail on web to ask questions and find specific information from emails within your inbox or from your Google Drive files. For example, you can ask Gemini to search your inbox for things like “What was the PO number for my agency?”, “How much did the company spend on the last marketing event?”, or “Catch me up on the emails about quarterly planning.”
Today, we’re excited to announce that the Gmail Q&A feature is rolling out now on Android devices and coming soon to iOS. Gmail Q&A offers similar functionality as the side panel on the web. You can ask Gemini questions about your inbox or to do things like find specific details in your emails, show you unread messages, view messages from a specific sender, or summarize emails about a topic in your inbox.
Who’s impacted
End users
Why it matters
We are excited to help users supercharge their productivity with the help of Gemini in Gmail. Users now have even more capabilities from Gemini to help users get more done during their day at their desks and now, on the go.
Getting started
Admins: To access Gmail Q&A on Android, users need to have smart features and personalization turned on. Admins can
turn on default personalization setting for their users in the Admin console. End users: Open Gemini in the Gmail app via the black Gemini star at the top right of your app or from a “summarize this email” chip. To start, Gmail Q&A can find information from your inbox. In the future, it will be able to find information from your Drive as well. Visit the Help Center to learn more about
Gemini in Gmail.Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
Gemini Business, Enterprise, Education, Education Premium Google One AI Premium
Resources
by | Aug 30, 2024 | Noticias
What’s changing
Earlier this year, we brought Gemini for Google Workspace to education communities with
two new paid add-ons. At that time, we announced that educators and students 18 years and older who did not have a Gemini Education license would soon get added data protection when using Gemini (
gemini.google.com) as an Additional Service with their school accounts. Coming soon, we will have Gemini as an Additional Service with these added data protections available to teen students as well.
Beginning today, that added data protection is now available — free of charge. With added data protection, the data you share is only used for responses to your prompts and is not used to improve Gemini or other generative AI models. Added data protection is available to Google Workspace for Education users in
every language and country where they can access Gemini.
Additional details
Getting started
Added data protection is available now. Updates to the Gemini settings page in Admin Console to note the added data protection will be rolling out over the course of the next several weeks.
Availability
This update impacts Google Workspace Education Fundamentals, Standard, and Plus customers.
Resources
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