by | Dec 11, 2024 | Noticias
What’s changing
Since rolling out
Gemini in the side panel of Google Drive, users have been able to summarize one or multiple documents, get quick facts about a project, and more. We also introduced a new way for users to interact with the Gemini side panel while
viewing PDFs.
Today we’re excited to announce that you can now focus your Gemini conversations in Drive to a specific Drive folder using the side panel. For example, after indicating a specific folder via an @-mention, you can ask Gemini to find files in the folder or write a summary of the folder’s content. You could also ask things like:
- “Summarize files in @-folder”
- “What is the theme of the content in @-folder”
Additional details
Gemini can only answer questions about text documents, PDFs, spreadsheets, and presentations.
Getting started
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users:
- If Gemini in the side panel is closed, you can:
- Navigate to a folder, and click on the “Summarize this folder” button, or;
- Right-click on a folder in the doclist, and click on “Ask Gemini” in the context menu, or;
- Select a folder in a doclist, and click on “Summarize this folder” in the selection toolbar.
- If Gemini in side panel is already open, you can:
- Drag and drop a folder from the doclist into the side panel, or;
- @-mention a folder in the side panel’s textbox.
- If you are searching for a folder, you can:
- Click the Gemini icon next to the folder in the search dropdown box.
- Visit the Help Center to learn more about collaborating with Gemini in Google Drive.
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Business, Enterprise, Education, Education Premium
- Google One AI Premium
Resources
by | Nov 18, 2024 | Noticias
What’s changing
Starting this week, the
previously introduced Google Drive Chat app will be automatically installed and send you notifications about recent activity in Google Drive documents, such as new comments and share requests. Directly in Chat, you can now:
- Reply to or resolve comments in Docs, Sheets and Slides, which includes the ability to mention your colleagues easily while replying.
- Choose the appropriate access level (e.g. viewer, commenter, editor) for share requests.
- See when you’ve been mentioned in Docs, Sheets or Slides using Chat’s “Mentions” shortcut.
- Easily block a sender or report abuse from the Drive Chat app’s notifications when they come from a user outside of your organization.
While this new app will be automatically installed, you can easily manage notifications, mute or uninstall the app at any time by going to the three dot overflow menu.
Getting started
Rollout pace
Availability
- Available to all Google Workspace customers and Workspace Individual Subscribers
Resources
by | Nov 15, 2024 | Noticias
New updates
There are no new updates to share this week. Please see below for a recap of published announcements.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Upload Google Docs and other file types to Gem instructions
Beginning this week, you can upload reference documents, including Google Docs and Google Sheets via Google Drive, when creating Gems. By adding reference documents to your Gems instructions you can further tailor Gems to meet your specific needs. | Learn more about
uploading Docs and other files types to Gem instructions.
Reference your Google Calendar using Gemini in the side panel of Gmail
Respond to conversations without leaving the home view in Google Chat
We’re introducing a split pane in the home view of Chat that allows users to respond directly to a space, group or direct message without ever navigating away from the home view in Chat. | Learn more about
replying in Chat home.Use Gemini in Google Docs to create unique images for your documents
Following our introduction of uploading full-bleed cover images in Google Docs and AI-generated images in Google Slides with help me visualize, we’re launching the ability to create unique inline images and full bleed cover images using Gemini in Docs. | Learn more about using
Gemini in Docs to create images.
Completed rollouts
Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
by | Nov 15, 2024 | Noticias
What’s changing
Following our introduction of uploading full-bleed
cover images in Google Docs and AI-generated images in Google Slides with
help me visualize, we’re launching the ability to create unique inline images and full bleed cover images using Gemini in Docs.
These new image generation capabilities benefit from our
latest image generation model, Imagen 3, our highest quality, text-to-image model. Now you can create photorealistic images of people, landscapes, and more with even better detail than before.
To create inline images for numerous use cases (e.g. a restaurant menu, marketing campaign brief, or promotional flier), simply type your prompt into Create an image, and Gemini in Docs will generate the image based on your instruction. Plus, you can decide the aspect ratio you want the image to be and choose a style like photography, water color and more.
You can further customize your document by creating a unique cover image using Gemini in Docs, which can add flavor to a résumé, stylize an invitation, or personalize a client pitch.
Who’s impacted
End users
Why you’d use it
The ability to generate unique images with Gemini in Docs empowers everyone, regardless of artistic skill, to create differentiated and visually compelling content. Now you can communicate ideas more effectively, without having to tirelessly search for the perfect image.
Additional details
Cover images can only be added to documents set to
pageless mode, allowing the image to span the entire width of the document. To set up the more immersive experience of pageless mode,
go to File > Page setup > Pageless or
Format > Switch to Pageless format. Getting started
- Admins: There is no admin control for this feature.
- End users:
- To create a cover image, you can either go to Insert > Cover image > Help me create an image, or Type “@” followed by Cover image > Help me create an image.
- To add an image, go to Insert > Image > Help me create an image > type in an image description (optionally select a style for your image) > click Create > then, you will see generated options > select the one you like and it will be added to your document.
- Visit the Help Center to learn more about creating images with Gemini in Google Docs and adding a cover image to your document.
Rollout pace
- Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 15, 2024
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 16, 2024
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Business
- Gemini Enterprise
- Gemini Education
- Gemini Education Premium
- Google One AI Premium
Resources
by | Nov 14, 2024 | Noticias
What’s changing
Following the recent announcement of
summaries in home and other features that help you find what you need much faster using home, we’re introducing the split pane in the home view.
Using the split pane, you can now respond directly to a space, group or direct message without ever navigating away from the home view in Chat.
Getting started
- Admins: There is no admin control for this feature.
- End users:
- To reply in the split pane view, simply click on a message and the split pane will open with the conversation. You can click on the expand icon in the conversation header if you wish to view that particular conversation in full screen. You can also toggle the split pane mode in the home header if you wish to completely enable/disable opening conversations in the split pane.
- Visit the Help Center to learn more about replying to Chat messages in home with the split pane view.
Rollout pace
Availability
- Available to all Google Workspace customers and Workspace Individual Subscribers
Resources
by | Oct 22, 2024 | Noticias
What’s changing
Earlier this year, we launched Google Workspace extensions for Gmail, Google Drive and Google Docs in open beta for the Gemini app. Beginning today, we’re pleased to announce that Google Calendar, Google Keep and Google Tasks are also available as Workspace extensions in the Gemini app.
Who’s impacted
Admins and end users
Why you’d use it
Extensions allow the Gemini app to interact with other Google apps and services, helping to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can use extensions to:
Calendar
Create an event in Google Calendar based on specific details or based on your conversation with the Gemini appFind events for a specific day, date range, or based on event detailsEdit or cancel events in Calendar
Tasks
Add reminders and tasks, including those based on your conversation with the Gemini appView a list of your tasks and update your tasks
Keep
Create notes and lists, including those based on your conversation with the Gemini appAdd an item to your existing listFind content from your notes and listsReference your notes and lists in your conversation with the Gemini app
Additional details
If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event but the Tasks extension is not enabled, the event will not be added to your calendar and you will not get a reminder.As a reminder, during the open beta period, Context-Aware Access (CAA) for Gmail, Drive, Docs, Calendar, Keep and Tasks isn’t supported with Google Workspace extensions. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy.
Learn more about Context-Aware Access.Google Workspace extensions is not available to Google Workspace users accessing
Gemini as an additional Google service.Note that Google Workspace personal content the Gemini app gets from extensions is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions.
Getting started
Admins: Google Workspace extensions in Gemini are OFF by default and can be enabled at the OU or Group level.If Google Workspace extensions are already enabled, then the Workspace extensions for Calendar, Keep and Tasks will show up automatically for your users.Visit the Help Center to learn more about
turning Google Workspace extensions on or off for your organization.
End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
Gemini BusinessGemini EnterpriseGemini EducationGemini Education Premium
Resources
by | Oct 28, 2024 | Noticias
What’s changing
In August, we announced Help me write and Refine my draft shortcuts on mobile devices. Today, we’re excited to expand Help me write to web and introduce a Polish shortcut on web and mobile that helps you refine emails even faster.
On web, the Help me write shortcut will now appear in the body of the email when an email draft is empty. The Polish shortcut will appear for drafts with 12+ words, and pressing the shortcut text or typing Ctrl+H will automatically show a polished email output.
On mobile, the Help me write shortcut will continue to appear in the body of the email when an email draft is empty. The Polish shortcut will now appear for drafts with 12+ words. Swiping on the shortcut text will automatically show a polished email output. From there, users can tap a refinement chip (Formalize, Elaborate or Shorten) to edit the draft in place.
Getting started
Rollout pace
Web:
Android & iOS:
Availability
Available for Google Workspace customers with:
Gemini Business and Enterprise add-on Gemini Education and Education Premium add-onGoogle One AI Premium
Resources
by | Oct 25, 2024 | Noticias
New updates
There are no new updates to share this week. Please see below for a recap of published announcements.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Preview summaries of unread conversations in the Google Chat home view with the help of Gemini
Gemini in Google Chat can now help you catch up on unread conversations in the Chat home view with summaries. | Learn more about
summaries in Chat home. Expanding Google Workspace extensions available in open beta for the Gemini app
Earlier this year, we launched Google Workspace extensions for Gmail, Google Drive and Google Docs in open beta for the Gemini app. Now, we’re pleased to announce that Google Calendar, Google Keep and Google Tasks are also available as Workspace extensions in the Gemini app. | Learn more about
extensions in the Gemini app. Improved comments experience in Google Docs, Sheets, and Slides on Android tablets
Earlier this year, we introduced a new comments experience in Google Docs, Sheets, and Slides on web. This week, we announced a similar update to Android tablets for viewing, navigating, and replying to comments, especially on-the-go. | Learn more about
comments on Android tablets. A smoother, more modern video player in Google Drive
We’ve introduced a new look and feel, and enhanced functionality for the video player within Google Drive that makes it easier and more enjoyable to watch your videos. | Learn more about
the video player in Drive. Introducing a new look and feel for Google Calendar on the web
This week, you’ll notice a refreshed user interface in Google Calendar that is in line with Google Material Design 3 and includes: 1) Controls (like buttons, dialogs, and sidebars) that are more modern and accessible, 2) Interface typography that uses Google’s custom-designed and highly-legible typefaces, and 3) Iconography that is legible and crisp, with a fresh feel. | Learn more about the
new look of Calendar. Audit security settings using the Policy API, now available in open beta
Simplifying the management of Workspace settings continues to be a priority for us. To that end, we’re introducing new tools to help streamline the process for admins. Launching to open beta this week, we’re pleased to introduce the Policy API, which will help super admins programmatically access information regarding how their Google Workspace environment service level settings and rules are configured. | Learn more about
the Policy API beta.The Gemini app is now a core service with enterprise-grade data protection for more Google Workspace editions
Completed rollouts
Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
by | Oct 25, 2024 | Noticias
What’s changing
As we recently announced, driven by our belief that generative AI can be transformative for every user, the standalone Gemini app (gemini.google.com) will now be included as part of most Google Workspace editions. With enterprise-grade data protections built in, users can now save time and deliver higher quality work — securely and compliantly — with an AI-powered assistant at work.
Beginning today, the Gemini app is now available as a core service with enterprise-grade data protection for Google Workspace users with the following editions:
Business Starter, Business Standard, Business PlusEnterprise Starter, Enterprise Standard, Enterprise PlusFrontline Starter, Frontline StandardEssentials, Enterprise Essentials, Enterprise Essentials PlusEducation Standard, Education Plus Google Workspace for Nonprofits
Note: For Education customers,
added data protection is available in the Gemini app as either a core or additional service.
Admin console service settings update
As part of this launch, we will be streamlining the Gemini app service settings in the Admin console. Specifically, we will be transitioning to a single checkbox for the user access setting:
The updated Gemini service setting (Admin console > Generative AI > Gemini app > User Access)
When the setting is unchecked (default state for most customers), the Gemini app as a core service with enterprise-grade data protection will be enabled only for:
Gemini for Workspace licensed usersUsers with a qualifying Workspace edition
When the setting is checked, the Gemini app will be enabled for all users, specifically:
Gemini for Workspace licensed usersUsers with a qualifying Workspace editionUsers without a qualifying Workspace edition can access the Gemini app as an
additional serviceBroader availability of Workspace extensions in Gemini
Getting started
Admins: For new Google Workspace Business, Enterprise, and Frontline customers: Access to the Gemini app as a core service with enterprise-grade data protection will be ON by default. For existing Google Workspace Business, Enterprise, and Frontline customers: Refer to
New core services coming to Google Workspace for the default service setting.For new Workspace for Education customers: Access to the Gemini app will be OFF by default for Primary and Secondary (K12) customers, and ON by default for Higher Education customers.Visit the Help Center to learn more about
turning the Gemini app on or off for users.
End users: Visit the Help Center to learn more about using the Gemini app.
Rollout pace
Availability
This update is applicable for Google Workspace:
Business Starter, Business Standard, Business PlusEnterprise Starter, Enterprise Standard, Enterprise PlusFrontline Starter, Frontline StandardEssentials, Enterprise Essentials, Enterprise Essentials PlusGoogle Workspace for Nonprofits editionEducation Standard, Education Plus
Resources
by | Oct 24, 2024 | Noticias
What’s changing
Simplifying the management of Workspace settings continues to be a priority for us. To that end, we’re introducing new tools to help streamline the process for admins.
Launching to open beta today, we’re pleased to introduce the Policy API, which will help super admins programmatically access information regarding how their Google Workspace environment service level settings and rules are configured. With the Policy API, customers gain a comprehensive view of all their settings, giving them a holistic view of Workspace security and compliance configurations. Admins will no longer have to navigate through numerous pages in the Admin Console.
To start, the Policy API is available as a read-only API. In future releases, admins will be able to use the API to create, update, and delete their settings, as well as data loss prevention (DLP) rules. Admins will be able to use the API to audit certain settings in the following categories:
Authentication controls such as account recovery, advanced protection program, login challenges, passwords.ChatClassroomDocs and Drive Gmail GroupsMarketplaceMeet SitesTakeout
The Policy API can also be used to read DLP rules, including the ability to:
Read all DLP rule configurations in the admin console, including: rule names and descriptions; applicable organization units (OUs) and groups; triggers and conditions; and app-specific alert actions.Read existing DLP detectors available in the admin console including the detector name, description, and wordlist configurations.Read admin-modified system defined alerts.
Who’s impacted
Super Admins
Why it’s important
With the increase in sophistication and scale of cyber threats, the Cybersecurity & Infrastructure Security Agency’s
Secure Cloud Business Applications (SCuBA) project provides guidance to secure agencies’ cloud business application environments and protect federal information that is created, accessed, shared and stored in those environments.
The Policy API provides access to the settings that are part of these recommendations published in CISA’s
Google Workspace secure configuration baselines. Customers who wish to evaluate their Workspace policies against these baselines can start testing using the Policy API. In future releases, we plan to expand support for additional policies described in CISA’s Workspace baselines.
Getting started
Admins: You must be a super admin to use the Policy API. Use our Developer Documentation to learn more about the
Policy API.End users: There is no end user impact or action required.
Rollout pace
Available now.
Availability
Available to all Google Workspace customers
Resources
