by | Dec 18, 2024 | Noticias
What’s changing
We’re launching two new settings that will allow admins to control whether their users can add recovery email information and phone information to their Google Workspace account.
By default, the ability to add a recovery email or phone number is ON for most Workspace users and K-12 super admins, but it should be noted that:
- Adding email and phone recovery information is OFF by default for K-12 users.
- Phone number recovery collection is always enabled for super admins regardless of whether it’s disabled in the admin console.
Any changes admins make to these settings will overrule the existing organizational unit (OU) settings, except for super admins as stated above.
Security > Account Recovery > Recovery information
Who’s impacted
Admins and end users
Why it’s important
Adding recovery information to your account is helpful for keeping users’ accounts more secure, recovering users’ accounts as well as evaluating security related events, such as risky logins or re-authentication attempts. However, we know that there are a variety of reasons that customers would want to prevent their users from doing so. For example, turning recovery information off can help customers stay compliant with local privacy regulations, such as GDPR. Or admins can opt to
add recovery information themselves. This update gives admins the control to decide which configuration makes the most sense for their users.
Getting started
Rollout pace
Availability
- Available to all Google Workspace customers.
Resources
by | Dec 21, 2024 | Noticias
3 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Introducing instant video playback after uploads in Google Drive
Following up on the
recent announcement of a smoother, more modern video player in Google Drive, we’re excited to share that you can now watch videos the moment you upload them to Drive on web. This highly-requested feature eliminates wait times between upload and playback, while ensuring your videos still get fully processed. | Rollout to
Rapid Release domains is complete; launch to
Scheduled Release domains planned for January 2, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about
storing & playing video in Google Drive.
Updated keyboard shortcuts for Google Groups
Google Groups is designed to work with keyboards, screen readers, braille devices, screen magnification, and more. We’re excited to improve the accessibility of Groups by introducing updated
keyboard shortcuts. New and existing keyboard shortcuts will continue to work through early 2025, after which only new shortcuts will work. | Rolling out now to
Rapid Release and Scheduled Release domains, with expected completion by January 13, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using
keyboard shortcuts in Google Groups.SOC 1 compliance for Gemini
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Available in open beta: migrate messages from Microsoft Teams to Google Chat
We’re expanding our data migration experience to include the ability for Google Workspace admins to migrate conversations from channels in Microsoft Teams to spaces in Google Chat, making it easier for organizations to onboard and deploy Chat. | Learn more about
migrating messages from Microsoft Teams to Google Chat. Available in open beta: Set up Single-Sign On with custom OpenID Connect profiles
Now generally available: Monitor and manage AppSheet usage in your organization with the AppSheet Admin console
All Google Workspace Admins with the AppSheet service privilege can access the AppSheet Admin Console. | Learn more about the
AppSheet Admin console. Control whether your users can add account recovery information with two new admin settings
We’re launching two new settings that will allow admins to control whether their users can add recovery email information and phone information to their Google Workspace account. | Learn more about
the new admin settings.
Completed rollouts
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
by trace-admin | Jan 9, 2025 | Noticias
What’s changing
Google offers a wide variety of APIs that Google Apps Script developers can use to build features for Google users. The data access that these APIs can reference is governed by the
OAuth scopes of each Workspace application, which users are required to authorize before a script can run. Historically, the OAuth consent screen has asked the user to authorize all of the necessary OAuth scopes to run a given script.
This screenshot shows the old OAuth consent screen, which requires the user to authenticate all or none of the requested OAuth scopes.
Starting today, the OAuth consent screen will now let users specify which individual OAuth scopes they would like to authorize. For example, if a script requests access to a user’s Sheets and Forms files, and the users only intends to use the script with Sheets files, they can decide to only allow access to their spreadsheets and not their forms. This affords users the benefit of more granular control over what data their 3P applications are allowed to access.
This screenshot shows the new OAuth consent screen, which lets the user provide consent for a subset of the requested OAuth scopes.
Additional details
After a user grants permission to a script, Apps Script might request OAuth consent again in the following cases:
- The user, who has granted consent to a subset of the requested OAuth scopes, tries to run a part of the script that was not previously authorized.
- The script is updated in such a way that it requires permission for additional scopes.
- The user revoked access to the script from their Google Account settings.
All past execution failures will be logged in the execution history. Each OAuth failure will contain a hyperlink that users can use to provide the permissions that were missing.
Getting Started
- Admins: There is no admin control for this feature.
- Developers and end users:
- Granular OAuth consent is only available for scripts that have finished migrating to the V8 runtime. If you would like to utilize granular consent on one of the few remaining Rhino scripts, you can manually migrate to V8 by following these instructions.
- This new consent screen will only be used for new OAuth scope grants. Pre-existing scope grants will not be affected, so no action is required by users on scripts they’ve already authorized.
- The new consent screen will be launched first to the Apps Script IDE (i.e. executing a script directly from Apps Script). The consent screen will launch to the remaining surfaces in the future:
- Google Ads Script
- Macro executions
- Trigger executions
- Web app executions
- API Executions
- Chat apps
- Add-ons
Rollout pace
Availability
- Available to all Google Workspace customers and Workspace Individual Subscribers
Resources
by trace-admin | Jan 9, 2025 | Noticias
What’s changing
Earlier this year, we introduced the ability to use
Gemini in Google Drive to interact with PDFs. To improve your viewing experience when reviewing PDFs from Drive, we’re excited to announce that Gemini in the side panel of Drive is now integrated into Drive’s overlay file previewer.
As a result, you can seamlessly switch between multiple files while leveraging AI capabilities using Gemini in Drive to do things like:
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users:
- To access this feature, double-click on a PDF from the Google Drive file list and click on “Ask Gemini” (star button) in the top right corner.
- Note: When Gemini initially launched in Workspace, PDFs viewed in Drive opened in a new browser tab to allow interaction with the Gemini side panel. With this update, the default behavior will open a file in the overlay file previewer. If you prefer for PDFs to open in a new tab by default, you can update your PDF opening default behavior in your Drive settings. If you previously set a preferred PDF opening default behavior in your Drive setting, your default open behavior will remain the same.
- Visit the Help Center to learn more about using Gemini in Drive to work with PDFs.
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Business
- Gemini Enterprise
- Gemini Education
- Gemini Education Premium
- Google One AI Premium
Resources
by trace-admin | Jan 9, 2025 | Noticias
What’s changing
Earlier this year, we introduced Enterprise Content Delivery Network (eCDN) to enhance livestreaming in Google Meet. When configured by admins, eCDN has the potential to reduce bandwidth consumption to a fraction of the traffic volume through peer-assisted media delivery.
However, environments that have additional security requirements would not be able to benefit from the network traffic savings enabled by eCDN. That changes today with the introduction of the eCDN On-Premises API for Google Meet, which admins can use to configure their network for eCDN while keeping classified IP addresses and network information private. Specifically, IP addresses will be replaced with self-assigned peering group names and encrypted information for session description protocol (SDP) handshakes. This ensures that no IP information is shared with Google, so customers can take advantage of eCDN while adhering to their own security guidelines.
Admin console > Apps > Google Workspace > Google Meet > Meet video settings > eCDN
Who’s impacted
Admins
Why it’s important
The eCDN On-Premises API can be used to deploy eCDN for Google Meet live streaming in a way that allows the eCDN tracker service to optimize peering topologies without access to internal network information such as IP addresses or subnets. A customer-supplied service uses the API to replace all IP address information with arbitrary text labels. The service also manages encryption of SDP offers/answers using encryption keys that are never made available to Google. Any decryption needed by client peers is performed completely inside the customer’s own network. No network information is sent outside the organization’s network, not even to Google. This ensures that bandwidth-optimized media delivery via eCDN can also be implemented in sensitive environments without compromising organizations’ internal security guidelines.
Getting started
Rollout pace
Availability
- Available for all Google Workspace customers
Resources
by trace-admin | Jan 9, 2025 | Noticias
What’s changing
Google Drive’s Information Rights Management (IRM) capability protects documents from data exfiltration actions, specifically downloading, printing, and copying. This is useful for making sure that sensitive content is protected from data leakage.
Historically, this feature has only been applicable to users with either the “viewer” or “commenter” role, which has left administrators unable to apply the setting to users with either “owner” or “editor” roles. To address this, we’re expanding IRM to be applicable to all users, including file editors and owners, when it is applied by a Data Loss Prevention (DLP) rule.
The new Enhanced IRM action, as seen in the DLP Rule creation flow.
Additional details
When an editor or owner is affected by IRM, they will retain the ability to copy and paste document content, but they may only do so within that document. Attempting to paste content outside of the document will not succeed. For more information, please refer to the help center content.
Getting started
- Admins: DLP rules and CAA levels are applied per-file based on how these rules are configured.
- End users: Only administrators can set IRM for all user roles on a file. File owners may still only set IRM for viewers and commenters. If a file has both an administrator-applied IRM setting and a file owner setting on it, the administrator setting takes priority. Once this feature is enabled, all entry points for downloading, printing, and copying will be removed from Google Drive, Docs, Sheets, and Slides on all platforms. Visit the Help Center to learn more about stopping, limiting, or changing how your files are shared.
A view of the file owner’s IRM setting when an overriding administrator setting is present.
Rollout pace
Availability
- IRM controls are available for all Google Workspace customers
- Data Loss Prevention Rules and Context-Aware Access conditions are available for Google Workspace:
- Enterprise Standard and Plus
- Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on
- Frontline Standard
- Enterprise Essentials and Enterprise Essentials Plus
Resources
by trace-admin | Jan 10, 2025 | Noticias
1 New update
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Local files now sync to Google Drive faster
We’ve added support for differential uploads to Google Drive, which means when large files are edited, Drive for desktop will now upload only the parts of the file that changed. This highly-requested feature results in much faster Drive syncs. | Rollout to
Rapid and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about
uploading files & folders to Google Drive.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Granular OAuth consent in Google Apps Script IDE executions
Use Gemini to interact with PDFs in Google Drive’s overlay file previewer
Earlier this year, we introduced the ability to use Gemini in Google Drive to interact with PDFs. To improve your viewing experience when reviewing PDFs from Drive, we’re excited to announce that Gemini in the side panel of Drive is now integrated into Drive’s overlay file previewer. | Learn more about
Gemini and Drive’s overlay file previewer. Google Meet provides additional privacy for livestreaming with new eCDN On-Premises API
Admins can now use the eCDN On-Premises API for Google Meet to configure their network for eCDN while keeping classified IP addresses and network information private. | Learn more about the
new eCDN On-Premises API.
Prevent the downloading, printing, or copying of files by all users with Enhanced IRM for Google Drive Data-Loss Prevention
Completed rollouts
Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
Paused rollouts
We have paused the rollout for this feature while we evaluate performance and quality. We will provide an update with new rollout information as soon as possible.
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
by trace-admin | Jan 13, 2025 | Noticias
What’s changing
In 2023, we expanded grading systems in Google Classroom and in 2024 we added a
‘missing’ grade state to Gradebook. To further improve upon grading options for teachers and give them the ability to perform bulk grading, we’re introducing ‘grade all’.
With this new feature, teachers can quickly and efficiently grade all students’ work on the Gradebook page by selecting ‘grade all’. They can also choose to override existing grades and automatically return them to students after grading.
Not only does this update save time by eliminating the need to enter each student’s grade one-by-one, but it also provides a solution to grading assignments based on completion rather than accuracy (such as exit tickets, due nows, classwork, etc.) where the grade is binary (‘0’ or ‘100’).
Who’s impacted
End users
Why it matters
‘Grade all’ enables teachers to score faster and save time, ultimately making grading more efficient.
Getting started
- Admins: There is no admin control for this feature.
- End users:
- Once a teacher has set up grading, they can follow these steps to grade all:
- Go to Google Classroom > Gradebook > In the 3 dot menu for an assignment click “Grade all” > In the dialog that opens, input the bulk grade
- [Optional] Select “Override existing grades” to override existing grades with the new bulk grade
- [Optional] Select “Automatically return after grading” to return all grades after submitting the new bulk grade.
- Visit the Help Center to learn more about grading & returning an assignment.
Rollout pace
Availability
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
by trace-admin | Jan 13, 2025 | Noticias
What’s changing
In continuing our efforts to ensure AI helps educators save time, create captivating learning experiences, and inspire creativity, we’re introducing a new way to generate vocabulary lists with the help of Gemini.
Starting today, educators can generate custom word lists that are tailored to specific grade levels and topics identified by the educator. Specifically, the list will provide the word’s grammatical category, a clear definition, and a relevant example sentence to help students understand and use the vocabulary effectively. This functionality is accessible via the “Gemini Education” tab in Google Classroom.
Who’s impacted
Admins and end users
Why it’s important
This update helps educators create vocabulary lists tailored to specific grade levels and topics while simultaneously empowering students to master vocabulary and deepen their understanding of language – all right within Google Classroom.
Getting started
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Education and Education Premium
Resources
by trace-admin | Jan 15, 2025 | Noticias
What’s changing
Today we announced that we’re including the best of Google AI in Workspace Business and Enterprise plans without the need to purchase an add-on. Many Workspace customers have been using generative AI to boost productivity, creativity, and innovation, transforming how they work. Gemini is helping reduce the burden of mundane tasks, like taking notes during meetings and synthesizing long documents, and stepping in as a strategic thought partner to bring ideas to life and find ways to problem solve. Expanding the latest generative AI capabilities to more of our customers ensures they have the tools they need to stay on the cutting and competitive edge.
The following features* will begin rolling out for Business editions today, and for Enterprise editions from January 29, 2025:
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Gmail
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Help me write
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Effortlessly write and improve your new emails and replies – from polishing your tone with a single click to generating new drafts from scratch.
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Summarize emails
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Generate a summary directly from an email message or email thread, highlighting key takeaways.
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Gemini in the Gmail side panel
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Draft email responses, query your emails (“Catch me up on Project Clover emails”), summarize emails and email threads.
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Docs
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Gemini in the Docs side panel
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Summarize the main points of a lengthy document or create an outline for a sales pitch, brainstorm a list of ideas for a new marketing campaign. Easily polish your documents with writing, grammar, and formatting suggestions from Gemini.
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Cover images
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Create unique inline images and full bleed cover images for a variety of needs, like a promotional flier, marketing campaign brief, restaurant menu, and more.
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Help me write
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Simply add a prompt, like “Create a project outline, including research, design, testing, and production phases”, and a draft will instantly be generated.
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Help me create
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Create a variety of formatted documents from scratch, like blog posts, press releases, campaign briefs and more.
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Summarize documents
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Generate an in-line summary of a document so readers and collaborators can quickly get up to speed.
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Meet
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Take notes for me in Meet
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Automatically capture meeting notes, organize them in Google Docs, and share them with your team. Those joining late can catch up during the meeting with “Summary so far”.
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Adaptive audio
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Adaptive audio lets teams join meetings from multiple nearby laptops without echo or feedback, which is useful when conference rooms or meeting equipment is scarce.
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Additional languages for translated captions in Meet
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Translated captions provide real-time translations of the speaker’s language, helping to make meetings more inclusive and collaborative.
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Drive
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Gemini in the Drive side panel
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Summarize multiple documents, generate insights on a specific topic, help you find files, and more.
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Work with PDFs in Drive
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Gemini can summarize long PDFs files, generate insights, or use the PDF to make something new, like a study plan or an email draft.
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AI classification in Drive
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IT teams can automatically and continuously identify, classify, and label sensitive files according to the specific needs of your organization. Classified files can then be protected with existing data loss prevention (DLP) controls.
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Sheets
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Gemini in the Sheets side panel
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Quickly create tables, such as an expense tracker, generate insights based on spreadsheet data, and more.
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Enhanced smartfill
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Enhanced smartfill can detect if there are relationships between cell contents and make contextual suggestions.
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Slides
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Help me create an image
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With a simple prompt, you can easily create original images for your presentations – like digital marketing campaign concepts or images to enhance your annual planning proposal.
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Remove image backgrounds
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Easily remove the background from images added to your Google Slides presentations for a more cohesive design.
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Gemini in the Slides side panel
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Quickly generate new slides, like a meeting agenda, generate custom images for your presentations, rewrite content, and more.
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Chat
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Summarize conversations
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Get up to speed with quick summaries for unread conversations in group messages, spaces and threads.
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Gemini in the Chat side panel
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Summarize a space or conversation (“What are the key takeaways in this conversation?”), generate a list of action items (“Are there any action items for me in this conversation?”), or ask specific questions (“What is the decision on the project discussed in this conversation?”).
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As well as:
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Gemini Advanced
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Chat with Google’s next-gen AI, Gemini Advanced, to research information, brainstorm ideas, and tackle your most demanding projects. Use Gems to build a team of AI experts to help with repeatable or specialized tasks.
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NotebookLM Plus
Available as an additional service, coming soon as a core service.
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Accelerate team knowledge sharing by uploading your sources to get instant insights and podcast-like Audio Overviews with NotebookLM Plus. This enhanced version offers notebook customization, advanced sharing and 5x more Audio Overviews, queries, notebooks, and sources.
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*Visit the Help Center to learn more about specific feature availability.
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In the coming months, we plan to roll out even more AI features previously available in Gemini add-ons only. We’ll keep you updated here on the Workspace Updates blog and in our
Help Center.
With this change, we are no longer offering the Gemini Business, Gemini Enterprise, AI Meetings & Messaging, and AI Security add-ons for purchase — see the “Additional details” section below for more information.
Who’s impacted
Admins and end users
Why it’s important
Google Workspace has always been more than just a suite of tools; it’s a place where teams create, build, and grow together. As we embrace an era of work powered by AI, we believe this transformative technology should be accessible to every business, empowering them to innovate and thrive. That’s why we’re including the best of Google AI in Workspace Business and Enterprise plans.
Additional details
Safeguarding your interactions with AI
We know that data security, confidentiality, and compliance are top priorities for business leaders when adopting AI, and we are committed to helping you keep your data safe.
- Your data is your data: We don’t use your data, prompts, or generated responses to train Gemini models outside of your domain without permission. We don’t sell your data or use it for ads targeting.
- You are in control: We built Gemini with enterprise-grade controls to help you roll out Gemini while protecting your sensitive data. Gemini only retrieves relevant data that the user has permission to access, and your existing Workspace data security and sovereignty controls are automatically applied.
- You can stay compliant: Gemini for Workspace and the Gemini app are one of the first generative AI productivity solutions to attain a comprehensive set of safety, privacy, and security certifications, including SOC 1/2/3, ISO 27001/17/18, and ISO 42001, and can help you meet HIPAA compliance.
Learn more about the available admin controls and our commitment to you in the
Privacy Hub.
Gemini for Workspace add-ons and Google Workspace pricing updates
With the increased investment and measurable business value now included in Workspace Business and Enterprise plans, we’re no longer offering the Gemini for Workspace add-ons for sale, and we’re making pricing adjustments to Google Workspace Business and Enterprise plans. Updating pricing will take effect for new customers on January 16, 2025. Existing customers with impacted Google Workspace Enterprise and Business plans or a Gemini for Workspace add-on subscription will receive an email with more information about price and subscription updates.
If you previously purchased Gemini for Google Workspace, you won’t be charged for the add-on after January 31, 2025. However, you can continue to use it uninterrupted through the transition period. We’ll be in touch in the coming months with more details about the transition. Visit our
Help Center for more information.
Workspace for Education, Workspace for Nonprofits, and other subscription types
At this time, the following subscriptions are not impacted:
- Workspace for Education subscriptions, including the Gemini Education and Gemini Education Premium add-ons
- Workspace for Nonprofits subscriptions (nonprofits with a paid Workspace Business or Enterprise subscription will get access to AI features according to their plans)
- Frontline, Essentials, Enterprise Essentials, and Workspace Individual subscriptions
- Personal Google accounts, including accounts with Google One AI Premium subscriptions
Getting started
- Admins:
- Visit the Help Center to learn more about which features are available for your specific Workspace edition.
- Gemini usage reports in the Admin console will be available for Business Starter, Standard, and Plus customers beginning January 20, 2025. These reports will be available for Enterprise Starter, Standard, and Plus customers starting January 29, 2025.
Availability
This change impacts Google Workspace:
- Business Starter, Standard, and Plus
- Enterprise Starter, Standard, and Plus
This change also impacts existing Gemini for Workspace add-on subscriptions:
- Gemini Business
- Gemini Enterprise
- AI Meetings & Messaging
- AI Security
Rollout
- Business Starter, Standard, and Plus: Rollout of the AI features outlined in this post will begin on January 15, 2025, and is expected to complete over several days.
- Enterprise Starter, Standard, and Plus: Rollout of the initial AI features outlined in this post on or soon after January 29, 2025, and is expected to complete over several days.
- The majority of remaining AI features previously available in Gemini for Workspace add-ons will start rolling out to eligible Google Workspace Business and Enterprise plans in the coming months. We’ll share feature roll out updates here on the Workspace Updates blog and in our Help Center.
Resources
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