Upload Google Docs and other file types to Gem instructions

What’s changing

Beginning today, you can upload reference documents, including Google Docs and Google Sheets via Google Drive, when creating Gems. By adding reference documents to your Gems instructions you can further tailor Gems to meet your specific needs.

These file types include:

Document and text files, such as TXT, DOC, DOCX, PDF, RTF, DOT, DOTX, HWP, HWPX and Google Docs
Data Files, such as XLS, XLSX, CSV, TSV and Google Sheets

Who’s impacted

Admins and end users

Why you’d use it

Gems help you leverage the power of Gemini more efficiently and in a way that’s customized to your needs by minimizing repetitive prompting. You can create Gems to complete specific goals, tasks, and workflows. This update further enhances this functionality by allowing you to create Gems that anchor to specific files, referencing these files as a source for more relevant responses. For example, you can upload:

Corporate style guides that instantly creates or refines brand-aligned copy for websites, email subject lines, or social media posts.
Project files to create a project specific assistant
Internal documents which can be referenced at any time, such as how to best provide customer service based on a handbook or other best practices
HR documents to easily reference and find answers to common questions
Product specs and instruction manuals for quick troubleshooting
Customer feedback to easily identify trends and areas of improvement
Education standards to plan lessons and create content that align with your school’s needs
Grant research and notes to help accelerate the research process and drive innovation

Additional details

Uploading files when creating a Gem will be available starting in English.
Gems will automatically recognize the latest updates to any Google Docs or Sheets added to the instructions. Other uploaded file content will need to be re-uploaded if any changes are made to the underlying file.

Getting started

Admins:

Gems are available in Gemini (gemini.google.com) by default to all Gemini Enterprise, Business, Education and Education Premium users.
File upload from Google Drive in Gems requires you to turn on Workspace extensions in Gemini. Visit the Help Center to learn more about turning Google Workspace extensions on or off for your organization.

End users:

Users can upload up to 10 files at a time, and each file can be up to 100 MB.
File upload from Google Drive in Gems requires you to connect Google Workspace apps & services in Extensions setting.
Visit the Help Center to learn more about using Gems.