por | Dez 2, 2024 | Noticias
What’s changing
Earlier this year, we introduced a beta for policy visualization across Google Docs, Sheets, Slides, and Drive. Today, we’re excited to announce this is now generally available, and as a result, users who are interacting with policy-protected content, such as those with
data loss prevention (DLP) rules or
trust rules, will now be informed about what actions are prevented by those policies.
For example, if a user is interacting with a document affected by DLP-enforced information rights management (IRM) and a trust rule, they will see a shield icon and side panel that informs them of the restricted actions.
Who’s impacted
End users
Why it matters
With this update, users will be made aware of which actions they are taking that are disabled on a document, spreadsheet, slides or file due to data protection controls.
Getting started
- Admins: There is no admin control for this feature.
- End users:
- Any user will be able to see policy visualization if relevant restrictions apply to them. Security limitations can be applied by owners of a document, shared drive policies, or admin policies.
- A shield icon will automatically appear when security controls are present. Users can open the side panel to view all restrictions, either using the shield icon or by going to File > Security limitations.
- Visit the Help Center to learn more about Policy Visualization and the policies themselves:
Rollout pace
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
por | Dez 10, 2024 | Noticias
What’s changing
Building upon AI-powered features such as
help me write,
image generation, and
more using Gemini in Google Docs, we’re excited to introduce a new way for users to create highly structured, styled, and visually-appealing documents with Gemini.
Today, we’re introducing
help me create, a new feature that lets you build a full document using content in Drive from a single, custom prompt. Simply click to create
at the top of a new document or go to
File > New > Help me create to get started. After describing the document you want to create, which includes the option to pull in content from your files using “@ filename”, Gemini will transform your blank page into a long-form document with
cover images,
in-line images, stylized text, tables, content from your Drive files, and more.
Who’s impacted
End users
Why you’d use it
Help me create is designed to help you get started with a first draft of your document. For example:
- A marketing manager at a CPG company can create a launch plan for a new product using the following prompt: Create a marketing plan to support the launch of a new line of coffee flavors. Include timing, owners, deliverables, and create a cover image that shows different types of coffee.
- A manager can create a vision document to keep their team on track by telling Gemini: Create an overview document of our team charter and goals based on [Team charter brainstorm notes], and include a cover image that shows team bonding in an office setting.
- A small business owner specializing in eco-friendly products can create a proposal for a new client by typing: Create a proposal for my new client using the deliverables listed in [Customer meeting notes – November 30, 2024]. Outline the scope of work, pricing, and timing, and create a cover image that shows eco-friendly cleaning products and inline images.
You can also choose from a variety of starter prompts to expedite the creation process for common document use cases. For example, you can select:
- A roadmap for a product launch that includes strategy breakdowns and outlines key milestones, timelines, and initiatives (with the option to include images for each feature).
- A party planning checklist with a timeline of tasks, milestones, deadlines, and dependencies.
- A template for a 15-minute daily standup meeting with teammates that includes a table for each individual to leave their updates.
Getting started
Rollout pace
- Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 10, 2024
- Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 16, 2024, with expected completion by January 9, 2025
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Business, Enterprise, Education, Education Premium
- Google One AI Premium
Resources
por | Dez 10, 2024 | Noticias
What’s changing
These pre-made
pageless templates consist of several new features that make your documents visual and effective.
Document tabs keep your documents organized,
placeholder chips make it easy for you and your collaborators to add data, and building blocks, pre-set layouts and styles give your document a premium look and feel. Accessible via the “Templates”
button at the top of a newly created document or by going to
File > New > From template gallery in an open document, users can find customizable templates that cater to a wide range of use cases. For example, there are templates for blog posts, press releases, business proposals, and journals, in addition to:
- A project roadmap, marketing plan, and sales emails for business users.
- An interview guide, onboarding guide, and training manual for human resource teams.
- A reading list and class notes templates for education users.
Who’s impacted
End users
Why you’d use it
Docs templates help users save time since they don’t have to build documents from scratch, create more uniform, high-quality, visually-appealing documents, and enable them to be more productive with the latest Docs features in their daily processes.
Additional details
You can expect even more high-quality Docs template options in the coming months.
Getting started
Rollout pace
Availability
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
por | Dez 18, 2024 | Noticias
What’s changing
We’re launching two new settings that will allow admins to control whether their users can add recovery email information and phone information to their Google Workspace account.
By default, the ability to add a recovery email or phone number is ON for most Workspace users and K-12 super admins, but it should be noted that:
- Adding email and phone recovery information is OFF by default for K-12 users.
- Phone number recovery collection is always enabled for super admins regardless of whether it’s disabled in the admin console.
Any changes admins make to these settings will overrule the existing organizational unit (OU) settings, except for super admins as stated above.
Security > Account Recovery > Recovery information
Who’s impacted
Admins and end users
Why it’s important
Adding recovery information to your account is helpful for keeping users’ accounts more secure, recovering users’ accounts as well as evaluating security related events, such as risky logins or re-authentication attempts. However, we know that there are a variety of reasons that customers would want to prevent their users from doing so. For example, turning recovery information off can help customers stay compliant with local privacy regulations, such as GDPR. Or admins can opt to
add recovery information themselves. This update gives admins the control to decide which configuration makes the most sense for their users.
Getting started
Rollout pace
Availability
- Available to all Google Workspace customers.
Resources
por | Dez 21, 2024 | Noticias
3 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Introducing instant video playback after uploads in Google Drive
Following up on the
recent announcement of a smoother, more modern video player in Google Drive, we’re excited to share that you can now watch videos the moment you upload them to Drive on web. This highly-requested feature eliminates wait times between upload and playback, while ensuring your videos still get fully processed. | Rollout to
Rapid Release domains is complete; launch to
Scheduled Release domains planned for January 2, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about
storing & playing video in Google Drive.
Updated keyboard shortcuts for Google Groups
Google Groups is designed to work with keyboards, screen readers, braille devices, screen magnification, and more. We’re excited to improve the accessibility of Groups by introducing updated
keyboard shortcuts. New and existing keyboard shortcuts will continue to work through early 2025, after which only new shortcuts will work. | Rolling out now to
Rapid Release and Scheduled Release domains, with expected completion by January 13, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using
keyboard shortcuts in Google Groups.SOC 1 compliance for Gemini
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Available in open beta: migrate messages from Microsoft Teams to Google Chat
We’re expanding our data migration experience to include the ability for Google Workspace admins to migrate conversations from channels in Microsoft Teams to spaces in Google Chat, making it easier for organizations to onboard and deploy Chat. | Learn more about
migrating messages from Microsoft Teams to Google Chat. Available in open beta: Set up Single-Sign On with custom OpenID Connect profiles
Now generally available: Monitor and manage AppSheet usage in your organization with the AppSheet Admin console
All Google Workspace Admins with the AppSheet service privilege can access the AppSheet Admin Console. | Learn more about the
AppSheet Admin console. Control whether your users can add account recovery information with two new admin settings
We’re launching two new settings that will allow admins to control whether their users can add recovery email information and phone information to their Google Workspace account. | Learn more about
the new admin settings.
Completed rollouts
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
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