by trace-admin | Jul 23, 2024 | Newsletter
Trace is pleased to announce the arrival of a new member of its team, Sérgio Evangelista, who will be responsible for training on Google Workspace and Zoho Workplace, as well as providing after-sales support services. This new addition reflects Trace's ongoing commitment to providing excellent support and ensuring that its customers get the most out of the cloud productivity and collaboration solutions the company offers.
Sérgio Evangelista brings with him a wealth of experience in training and technical support, and is a recognised expert in the Google Workspace and Zoho Workplace platforms. His mission at Trace will be to ensure that customers receive detailed and effective training, enabling quick and efficient adoption of the tools. In addition, Sérgio will lead initiatives to ensure that companies use all the available features, thus maximising operational productivity and efficiency.
In addition to training, Sérgio Evangelista will also be responsible for after-sales support, offering ongoing, personalised support. This includes resolving technical issues, assisting with the integration of new features and customising the platforms to meet the specific needs of each client. The aim is to ensure that Trace's customers feel constantly supported, allowing them to focus on their business objectives without technological worries.
With the arrival of Sérgio Evangelista, Trace reinforces its commitment to providing excellent service and maintaining a close and trusting relationship with its customers. The combination of his experience and expertise with the robust and flexible solutions of Google Workspace and Zoho Workplace guarantees that Trace's customers will not only have access to the best tools on the market, but also the best technical and training support. Trace is excited about this new phase and confident that the presence of Sérgio Evangelista will bring significant benefits to all its customers.
by | Jul 19, 2024 | News
What's changing
Currently, a teacher or school administrator can invite a
guardian, typically a parent, to receive email summaries about their student's work in class. These email summaries include a rundown of missing work, upcoming work and class activities, such as recently posted announcements or assignments in Google Classroom.
Going forward, guardian email summaries will now include links that let guardians preview their student's Classwork pages, including assigned work and attachments provided by the teacher. With this update, guardians can stay up-to-date with what their students are learning. Guardians will not be able to see their student's grades or submissions, class communication, or other students' work. Guardians can easily access this page directly from the Classroom email summaries or from the link shared by teachers.
Who's impacted
Admins and end users
Why it matters
This feature keeps guardians informed about their student's assignments in class.
Additional details
Teachers with the Google Workspace Education Plus edition who already send guardian email summaries will notice those emails automatically start including guardian previewing links. No action is needed to get started.
Getting started
Admins: Admins can turn Guardian Access ON or OFF for their domain and determine whether only admins, or admins and verified teachers, can control guardians accounts and per-class access. If admins choose the latter,
verified teachers are able to add or remove guardian accounts for students in their class and determine whether each class will be available for guardian access. Visit the Help Centre to learn more about
managing guardians in your domain. End users: In classes where you have
guardian summaries turned ON, guardians can now preview your classwork page and any classwork assigned to their student(s). You can turn this setting OFF at any time in your
Class Settings page.Guardians: You have guardian preview capabilities to your student's Classwork page through direct links in the email summary. Visit the Help Cenet to learn more about
guardian email summaries.
Rollout pace
Available for Google Workspace:
Education Plus
Resources
by | Jul 19, 2024 | News
2 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
All new appointments need to be booked through appointment schedules in Google Calendar
Earlier this year, we announced that the appointment slots feature will be replaced by appointment schedules in Google Calendar. Starting this week, only appointment schedules can be created. In a couple of weeks, the appointment slots booking pages will no longer be available. At that time, all new appointments will need to be booked through appointment schedules. | Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual customers and Google One Premium users. | Visit the Help Centre for
detailed information about appointment schedules.
Available in beta: migrate sensitive files to Google Drive with client-side encryption
We are making it easier to programmatically import sensitive files to Google Drive with client-side encryption by providing code samples on
Github. Eligible admins can apply for beta access to this Drive API feature using
this formAvailable to Google Workspace Enterprise Plus; Education Standard and Education Plus.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Google Classroom now supports exporting grades and importing rosters and grade settings with PowerSchool SIS
Google Classroom teachers can now export and import select information via the new integration with PowerSchool SIS. | Learn more about the integration with
Classroom and PowerSchool SIS. Teachers will soon be able to create a new class in Google Classroom using Student Information System (SIS) data
In the coming weeks, we will be introducing a new feature that allows teachers to set up a Google Classroom class using information directly imported from an SIS, including co-teachers, student rosters and class lists, grading categories and grading periods. Please note this feature is only available with our current SIS partners. | Learn more about
creating new classes in Classroom using SIS data. Google Workspace extensions for Gmail, Google Drive and Google Docs are now available in open beta for Gemini (gemini.google.com)
We're pleased to announce Google Workspace extensions for Gmail, Google Drive and Google Docs are available for Gemini (gemini.google.com). When enabled, Gemini will be able to cross reference these apps as data sources to better inform its responses. | Learn more about the
beta for Gemini (gemini.google.com). Import and export Markdown in Google Docs
We're introducing highly-requested features that enhance Docs' interoperability with other Markdown supporting tools. | Learn more about
markdown in Docs.
Clearer re-enrolment for Google Meet hardware devices
Available in beta: Policy Visualisation across Google Docs, Sheets, Slides and Drive
Users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be proactively informed about what actions are prevented by those policies. | Learn more about
policy visualisation.Completed rollouts
Rapid Release Domains:
Rapid and Scheduled Release Domains:
For a recap of announcements in the past six months, check out What's new in Google Workspace (recent releases).
by | Jul 18, 2024 | News
What's changing
Currently, when there are security policies applied to documents, spreadsheets, presentations or files, users are given no central explanation of which actions, like downloading, making a copy, or external sharing are restricted.
To improve upon this experience, users who are interacting with policy-protected content, such as those with
data loss prevention (DLP) rules or
trust rules, will now be proactively informed about what actions are prevented by those policies.
For example, if a user is interacting with a document affected by DLP-enforced information rights management (IRM) and a Trust Rule, they will see a shield icon, banner, and side panel that informs them of the restricted actions.
Who's impacted
End users
Why it matters
With this update, users will be made aware of which actions they are taking that are disabled on a document, spreadsheet, slide or file due to data protection controls.
Getting started
Admins: There is no admin control for this feature. End users: Any user will be able to see policy visualisation if it's active on a document, but the owner of the document is used to determine if it's turned ON. A shield icon, banner, and side panel will automatically appear when security controls are present. Visit the Help Center to learn more about the policies that enable Policy Visualisation:
DLP driveDrive Sharing Settings Trust Rules Shared Drives Rollout pace
Availability
Policy visualisation is enabled when the document, spreadsheet, slides or file owner belongs to the following Google Workspace editions:
Business Starter, Standard, Plus Enterprise Starter, Standard, Plus Essentials Starter, Enterprise Essentials, Essentials Enterprise Plus Frontline Starter, Standard Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade Workspace Individual Subscribers
Resources
by | Jul 17, 2024 | News
What's changing
We're updating the way Google Meet hardware devices are re-enrolled to provide a more intuitive experience for administrators.
Previously, if a device was re-enrolled without first being deprovisioned, the Admin console would reuse its existing record and device ID - this is changing:
Starting July 17, 2024, if you re-enroll a device without first deprovisioning it, the Admin console will create a completely new record with a new device ID. The old record will still be there, and you'll need to deprovision it to free up its licence. Settings from the old record won't automatically carry over to the new one.
Getting started
Admins: Visit the Help Center to familiarise yourself with
the process for re-enrolling a deviceas well as our
developer documentationEnd users: There is no end user impact or action required.
Rollout pace
Availability
This update impacts all Google Workspace customers with Meet Hardware devices.
Resources
