by | Jul 25, 2024 | News
What's changing
Today, we're excited to announce that when you upload a video to Google Drive, captions for the video can be automatically generated. These captions are automatically generated using speech recognition technology to transcribe the audio. Automatically generated captions will be supported in English, with plans to expand to other languages in the future.
Who's impacted
Admins and end users
Why it matters
Automatic caption generation can improve the accessibility of media stored in Drive and can save you the effort of manually creating captions. It also allows you to easily search for videos based on their content, making it much simpler to find the exact file you need.
Additional details
You can manually request automatic captions for any video that was uploaded prior to this new update. See end user instructions below for more information.
Getting started
Admins: This feature will be ON by default and as a result captions will generate automatically when a user uploads a video to Drive. Or, admins can choose between two options: Option 1: Disable this feature Option 2: Set it so captions only generate when a user requests them for a specific video by going to the Admin console > Drive and Docs > Features and Applications > Automatically-Generated captions. Visit the Help Centre to learn more about
turning on automatically-generated captions for videos in Drive. End users: If your admin selects option 1, you can add generated captions by right-clicking the video in your Drive > Manage caption tracks > generate automatic captions. You can also generate captions when the video is playing by going to the three dot menu on top right > manage captions tracks > generate automatic captions. If your admin selects option 2, no action is required on your end and captions will automatically be generated upon video upload. Visit the Help Centre to learn more about
automatically generated captions. Rollout pace
Availability
Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts Note: Users with personal Google accounts must request automatic captions after uploading a video to Drive.
Resources
by | Jul 25, 2024 | News
What's changing
We're introducing several changes to make labels more discoverable and flexible for organisations:
1. Label Manager's New Location: The Label Manager interface is moving from a standalone UI into the Workspace Admin console. Prior to this change, Label admins had to navigate to https://drive.google.com/labels to manage labels in their organisation. Going forward, admins can access the Label Manager tool by going to Security > Access and data control in the Admin console.
2. Combined Label Types: Currently, there are two label types: Badged and Standard. Badged labels are single-field option lists with prominent visual display and colouring. Standard labels support complex metadata structures with up to ten fields of various formats. To make labels more adaptable, we're combining these label types together, and going forward, every label will support up to 10 fields, one of which can be set as a "Badged list".
3. Label Ordinality: With the combination of label types, organisations will now be able to create many labels with badge fields. As a result, there will be scenarios in which multiple badges are applied to a single file. Some UI surfaces only support the display of a single badge, so to address this, admins will now be able to configure label ordinality in the Label Manager list view. The ranking of label ordinality will govern which label is prominently displayed when there are multiple badged labels on the same file.
Getting started
Admins:
To access the Label Manager in the Admin console, go to
https://admin.google.com/ac/dc/labels or Security > Access and data control > Label manager). End users: There is no end user setting for this feature.
Rollout pace
Availability
Available for Google Workspace:
Business Standard, PlusEnterprise Standard, Plus Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus Education Standard, Plus Frontline Starter, Standard
Resources
by | Jul 25, 2024 | News
What's changing
We recently
announced that our Learning Interoperability Tools, including Assignments LTI™, Google Drive LTI™, and
Meet LTI™ will be consolidated under a new brand: Google Workspace LTI™.
In order to bring the collaborative power of Google Workspace for Education to even more partners, we're excited to announce updated Google Workspace LTI™ integrations in
Schoology, a K-12 learning management system that makes it easy to implement hybrid learning and integrate your favourite teaching and learning tools.
To simplify this experience and enable users to operate on a newer, more secure and feature-rich version, Google Workspace LTI™ in PowerSchool Schoology Learning will now use the
LTI 1.3. As a result, teachers and students have access to enhanced assignment capabilities and a secure classroom-centric Google Meet experience, directly in PowerSchool Schoology Learning:
With Assignments LTI™, you can: Distribute, analyse, and grade student work with Google Workspace for Education. Analyse student work submissions originality reports to save time and ensure authenticity. With Google Drive LTI™, you can securely embed and upload Google Drive files directly in PowerSchool Schoology Learning.With Google Meet LTI™, you can seamlessly schedule and host secure Google Meet sessions directly within PowerSchool Schoology Learning.
Rollout pace
Rapid Release and Scheduled Release domains: Available now.
Availability
Available for Google Workspace:
Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade
Resources
by | Jul 25, 2024 | News
What's changing
To help improve remote and hybrid learning, we're introducing Google Meet LTI™ for Canvas by Instructure and PowerSchool Schoology Learning. This builds on the existing Google Workspace Learning Interoperability Tools including Assignments LTI™ and Google Drive LTI™.
You can use Google Meet LTI™ to easily enable secure remote and hybrid learning - via video conferencing - directly within Canvas by Instructure and PowerSchool Schoology Learning. Educators can schedule video meetings with pre-configured host controls, including recordings, transcripts, and breakout rooms*. Students can view meeting recordings and artifacts from past class sessions directly within Meet. Google Meet LTI™ is also deeply integrated with your learning management system so that only educators can start the meeting and only students in the course can join.
*Support for pre-configured breakout rooms is coming soon - we'll provide more details on the Workspace Updates blog once that becomes available.
Getting started
Admins: Visit the Help Centre for an
overview of Google Workspace LTI™End users: There is no end user setting for this feature. Visit the Help Centre to learn more about
using Google Meet LTI™.
Rollout pace
Availability
Available for Google Workspace Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade
Resources
by | Jul 24, 2024 | News
What's changing
With DLP, Forms with sensitive content can be blocked from being viewed or responded to by external individuals. Based on DLP rules configured by the admin, this feature checks form content including questions, form title and description and answer options provided in the form, and prevents sensitive content from being shared externally; it does not check form responses provided by end users that are submitted to external forms.
This screenshot of a Google Form includes mentions of "Project X". DLP rules are configured to detect and prevent sharing of Forms with responders outside the organisation with any mentions of "Project X", the sensitive content in this form.
Additional details
If you do not want DLP rules applied to users in your domain, you can exclude certain groups or organisational units from DLP checks. You can also exclude DLP rules for forms by u
sing nested condition operators in DLP for Drive rules. To do so, add an 'AND NOT' conditional operator with a custom detector for "vnd.google-apps.form" as a regex. In scenarios where you only want to apply DLP for forms, add a custom detector for "vnd.google-apps.form" as a regex. Visit this Help Centre to learn more about
using Workspace DLP to prevent data loss. Getting started
Admins:
Data loss prevention rules scoped to Drive files defined for your domain will be applied automatically to Forms.If you are not using DLP for Google Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions, consistent with DLP for Drive. If you apply the block action, users external to the domain will not be able to view or respond to forms with sensitive content. Visit the Help Centre to learn more about
turning data loss prevention in Google Forms on for your organisation. End users: End users can respond to forms as usual to forms that do not violate DLP rules, but if a form violates Drive DLP rules for their domain, form editors may see warnings and form responders external to the domain may be blocked from viewing or responding to the form.
Rollout pace
Availability
Available for Google Workspace:
Enterprise Standard, Plus Enterprise Essentials Plus Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade Frontline Standard Cloud Identity Premium
Resources
by | Jul 24, 2024 | News
What's changing
Admins can
create classification labels for users to apply to files in Google Drive. These classification labels are useful for many common workplace scenarios, including records management, classification, structured finding, reporting, auditing, and more.
To improve granularity in enabling & governing labels, we are replacing and improving the existing "Labels" setting within Apps > Google Workspace > Drive & Docs and adding label-level application toggles to the
Label Manager tool.
Classification labels can be applied to a Workspace application once it's selected during the setup process. A lock icon will be displayed in line with the application toggle when the label is referenced by a policy, such as a
DLP rule. To remove all rules that reference a specific label, go to the Data protection section of the Admin console > Security > Access and data control.
The active labels in your Workspace domain will continue to function and will be auto-enabled for Drive & Doc as a result of this update.
Getting started
Rollout pace
This feature is available now
Availability
Available for Google Workspace:
Business Standard, Plus Enterprise Standard, Plus Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus Education Standard, Plus Frontline Starter, Standard
Resources
by | Jul 23, 2024 | News
What's changing
In September 2023, we introduced
ultra-low latency livestreaming and since then we've introduced
several improvements for the overall experience. Today, we're excited to introduce the latest enhancement for ultra-low latency live streaming: Enterprise Content Delivery Network (eCDN) support for Google Meet.
When configured by admins, eCDN has the potential to reduce bandwidth consumption to a fraction of the traffic volume. This applies to all live streams, including those originating from
outside of your own domain. This is achieved through peer-assisted media delivery - whereby live streamed content is automatically shared between nearby peers, reducing the need to retrieve content from Google servers and minimising bottleneck. There is no additional software, hardware, or end user action required to use eCDN - it works automatically in the background.
With eCDN turned on, live streamed content is shared between peers (as seen on the right), reducing the need to retrieve content from Google servers (as seen on the left).
Who's impacted
Admins and end users
Why it's important
Live streaming is a key tool for presenting information to large audiences such as town-hall meetings, weekly broadcasts or other kinds of events with large audiences. As such, video quality of live streamed content is critical. Using eCDN can significantly reduce the strain on internet gateways while delivering a high-quality viewing experience with consistently low latency. Without eCDN, each viewer is sent their own individual feed. With eCDN turned on for a private network, the backend will send media to a significantly lower number of clients in that network. Those clients will then use the eCDN technology to take over and redistribute media to ensure that all viewers in that network receive the media they need, with high quality and preserved ultra-low latency.
Getting started
End users: There is no end user action required - make sure you're using
Chrome 121 or later on a laptop or desktop computer to ensure the highest quality ultra-low latency live streaming experience.
Rollout pace
Note: eCDN is available for those customers who have received the ultra-low latency live streaming experience. For some customers, that update is rolling out at a slower rate and they may not receive these updates for several months.
Availability
Available to Google Workspace customers
Resources
by trace-admin | Jul 23, 2024 | Newsletter
Trace, already established as a reseller of Google Workspace, has recently expanded its offer by becoming an authorised reseller of Zoho Workplace.
This strategic decision aims to diversify the cloud productivity and collaboration solutions offered to its customers. With the addition of Zoho Workplace, Trace can now cater for a wider audience by offering a cost-effective alternative that maintains the high quality and essential functionalities for the modern workplace, including emails, documents, spreadsheets, chat and cloud storage.
By adding Zoho Workplace to its portfolio, Trace is responding to the growing demand for more affordable options without compromising on efficiency. Zoho Workplace is recognised for being a lower-cost solution compared to Google Workspace, making it an attractive choice for small and medium-sized businesses looking to optimise their operating costs. Trace, with its experience and expertise, is prepared to provide specialised technical support and personalised guidance in the implementation of this platform, ensuring that customers maximise the benefits of the tool.
This diversification not only strengthens Trace's position in the information technology market, but also increases its competitiveness by offering a wider range of solutions adaptable to the diverse needs of its customers. With an enriched portfolio, Trace is in a privileged position to attract new customers and retain existing ones, offering collaboration and productivity solutions that fit both business needs and budget constraints, guaranteeing an efficient and cost-effective user experience.
Click here to access zoho.trace.co.uk where you can see in detail all the information about the Zoho Workplace product
by trace-admin | Jul 23, 2024 | Newsletter
Trace is pleased to announce the arrival of a new member of its team, Sérgio Evangelista, who will be responsible for training on Google Workspace and Zoho Workplace, as well as providing after-sales support services. This new addition reflects Trace's ongoing commitment to providing excellent support and ensuring that its customers get the most out of the cloud productivity and collaboration solutions the company offers.
Sérgio Evangelista brings with him a wealth of experience in training and technical support, and is a recognised expert in the Google Workspace and Zoho Workplace platforms. His mission at Trace will be to ensure that customers receive detailed and effective training, enabling quick and efficient adoption of the tools. In addition, Sérgio will lead initiatives to ensure that companies use all the available features, thus maximising operational productivity and efficiency.
In addition to training, Sérgio Evangelista will also be responsible for after-sales support, offering ongoing, personalised support. This includes resolving technical issues, assisting with the integration of new features and customising the platforms to meet the specific needs of each client. The aim is to ensure that Trace's customers feel constantly supported, allowing them to focus on their business objectives without technological worries.
With the arrival of Sérgio Evangelista, Trace reinforces its commitment to providing excellent service and maintaining a close and trusting relationship with its customers. The combination of his experience and expertise with the robust and flexible solutions of Google Workspace and Zoho Workplace guarantees that Trace's customers will not only have access to the best tools on the market, but also the best technical and training support. Trace is excited about this new phase and confident that the presence of Sérgio Evangelista will bring significant benefits to all its customers.
by | Jul 19, 2024 | News
What's changing
Currently, a teacher or school administrator can invite a
guardian, typically a parent, to receive email summaries about their student's work in class. These email summaries include a rundown of missing work, upcoming work and class activities, such as recently posted announcements or assignments in Google Classroom.
Going forward, guardian email summaries will now include links that let guardians preview their student's Classwork pages, including assigned work and attachments provided by the teacher. With this update, guardians can stay up-to-date with what their students are learning. Guardians will not be able to see their student's grades or submissions, class communication, or other students' work. Guardians can easily access this page directly from the Classroom email summaries or from the link shared by teachers.
Who's impacted
Admins and end users
Why it matters
This feature keeps guardians informed about their student's assignments in class.
Additional details
Teachers with the Google Workspace Education Plus edition who already send guardian email summaries will notice those emails automatically start including guardian previewing links. No action is needed to get started.
Getting started
Admins: Admins can turn Guardian Access ON or OFF for their domain and determine whether only admins, or admins and verified teachers, can control guardians accounts and per-class access. If admins choose the latter,
verified teachers are able to add or remove guardian accounts for students in their class and determine whether each class will be available for guardian access. Visit the Help Centre to learn more about
managing guardians in your domain. End users: In classes where you have
guardian summaries turned ON, guardians can now preview your classwork page and any classwork assigned to their student(s). You can turn this setting OFF at any time in your
Class Settings page.Guardians: You have guardian preview capabilities to your student's Classwork page through direct links in the email summary. Visit the Help Cenet to learn more about
guardian email summaries.
Rollout pace
Available for Google Workspace:
Education Plus
Resources
