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Updated grace periods for resolving policy violations in managed iOS devices

por | Dez 10, 2023 | Noticias

What’s changing 

Ensuring only managed applications can access sensitive information is vital to security. Currently, when admins make a policy change that results in an app going from unmanaged to managed, if a policy violation is detected, a 24-hour grace period is given to users to comply with the change. After this grace period, users will lose the ability to access their Google Workspace account. 
Moving forward, we’re adjusting a few components to how this grace period operates to boost compliance and prevent inadvertent circumvention. Specifically:

Grace Period 

Situation

Next Steps

None 

-The managed apps policy violation is detected during the device enrollment.

-The managed apps policy violation by an app is detected after 24 hrs from the moment the admin changes the policy.

Users will be prompted to install the app from the Google Device Policy app for IOS or they will lose access to Google Workspace.

Visit the Help Center to learn more.


24 hours

The managed apps policy violation by an app is detected within the 24hrs from the moment the admin changes the policy. 

Who’s impacted

Admins and end users

Why it’s important

Improving these safeguards helps ensure that  only managed applications can access sensitive organization information. If the managed applications do not meet the requirements of the access policies set by admins, managed application access to Workspace data is deactivated until users take the proper steps.

Getting started

Admins: Visit the Help Center to learn more about managing mobile apps for your organization.End users: Visit the Help Center to learn more about managed iOS apps.

Rollout pace

Availability

Available to Google Workspace Frontline Starter and Frontline Standard, Business Plus, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus and Cloud Identity Premium customers

Resources

Custom notifications for Google Chat data loss prevention rules are now generally available

por | Dez 10, 2023 | Noticias

What’s changing 

Earlier this year, we announced the beta availability for admins to display custom notifications when a Google Chat message is blocked or intercepted based on data loss prevention rules. Beginning today, this feature will become generally available on web and mobile. 

Custom notifications give admins the opportunity to provide their users with more context about why they were blocked from sending a specific message, what they can do to unblock themselves, and include links to additional resources, such as organization guidelines for sensitive data with actionable recommendations. For more information, please reference our original announcement.

Getting started

Admins: Custom notifications can be set per each data protection rule at the domain, Organizational Unit (OU), or group level. When creating a rule, in Step 4: Actions, under “User Message”, select “customize message”.  Custom notifications can also be applied to existing DLP rules. If admins do not customize the notification, the generic notification will be shown to users.Visit the Help Center to learn more about preventing data leaks from Chat messages & attachments.

End users: There is no end user action required. Depending on your admin settings, you’ll see more detailed information if you’re trying to send a Google Chat message that meets conditions defined in a data loss prevention rule.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on December 7, 2023

Availability

Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Education Plus, and Frontline Standard customersDLP for Chat is also available to Cloud Identity Premium users who are also licensed for Workspace editions that include Google Chat and Audit and investigation. Visit the Help Center for more information. 

Resources

eSignature is now generally available for Google Workspace Individual subscribers

por | Dez 10, 2023 | Noticias

What’s changing 

Earlier this year, we introduced eSignature for Docs and Drive in beta. Today, eSignature for Docs and Drive is rolling out in general availability for all Workspace Individual customers. 
Built directly into Google Docs, eSignature makes it easier for solopreneurs and small businesses to request signatures, keep track of and manage contracts like customer agreements, vendor contracts, stakeholder sign-offs and more. eSignature can be used to: 
Request signatures, see the status of pending signatures, and find completed contracts. Sign official contracts directly within Google Drive, eliminating the need to switch apps or tabs. Create a copy of any given contract so it can be used as a template to initiate multiple eSignatures requests.

Since the last announcement, we’ve expanded functionality to include the following features:
Audit trail: all completed contracts will automatically contain an audit trail report.Multi-signer: the ability to request a signature from more than one user.Non-Gmail users: the ability to request an eSignature from non-Gmail users.Initiating eSignature on PDF (beta): the ability to initiate an eSignature on PDF files stored in Drive.
We’ll also be introducing more features for eSignature in the next few months, including:
PDF templates: the ability to easily reuse a PDF file as contract templates.Custom text fields: the ability to ask signers to add relevant information (e.g. job titles, email address) to the contract. 

Additional details

Select Google Workspace editions (see the “Availability” section below) can apply to beta test eSignature using this form. We will be accepting beta applications until December 18, 2023.
This feature will be available as part of a larger beta, which includes access to new custom email layouts in Gmail. These new email layouts allow users to customize existing templates, reuse a custom layout in multiple email campaigns, or create a brand new layout from scratch. Once you sign up for the beta you will see the eSignature and new Gmail features in the coming weeks.

Getting started

End users: Workspace Individual subscribers: Visit the Help Center to learn more about sending signature requests & sign documents with eSignature.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 7, 2023

Availability

Available to Google Workspace Individual Subscribers 

Eligible for beta: Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Enterprise Essentials, Enterprise Essentials Plus, Education Plus, and Nonprofits customers

Resources

Additional enhancements to the search results page in Google Chat

por | Dez 10, 2023 | Noticias

What’s changing

We recently announced a redesigned search results page in Google Chat that highlights matching keywords in search results and shows clear demarcation between results for easier browsing. 
Today, we’re introducing condensed versions of your search results to only show the relevant parts of a message that match closest to your search query. By selecting “Show more”, you can view the entire message without the need to open the conversation. 

Who’s impacted

End users 

Why it matters 

This update enables you to quickly identify the right search result in Chat. 

Additional details 

Search results are based on the exact query, as well as any additional queries that might have been triggered (secondary query, synonyms, spell corrections, etc). 

Getting started 

Admins: There is no admin control for this feature. End users: Visit the Help Center to learn more about searching for Google Chat messages. 

Rollout pace 

Web: 
Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on December 8, 2023Mobile: 
This feature is available now for all users. 

Availability 

Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

Easily fill in smart chips in Google Docs using placeholder chips

por | Dez 10, 2023 | Noticias

What’s changing

To build on our innovations in smart canvas that help you simplify workflows and complete common tasks with easy-to-use prompts in Google Docs, we’re introducing placeholder chips. 
When crafting content in Docs, a replaceable chip for people, dates, files, events, and places can be inserted and quickly filled in by collaborators. Upon hovering or clicking on a chip, a search menu opens and includes results filtered to the chip type. Placeholder chips are particularly useful in building blocks, custom building blocks, tables, and more. 

Getting started 

Admins: There is no admin control for this feature. End users: Placeholder chips are only editable on the web, but can be viewed on web and mobile. Visit the Help Center to learn more about inserting smart chips & building blocks in your Google Doc. 

Rollout pace 

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 8, 2023 

Availability 

Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

Google Workspace Updates Weekly Recap – December 8, 2023

por | Dez 10, 2023 | Noticias

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Report sharing and comment push notifications for abuse on Android devices

In order to make the process of reporting abuse much easier and reduce unnecessary exposure to harmful content on Android devices, users will now have the ability to report comment notifications and sharing notifications as spam directly from the notification via the Google Drive app. If users have lost access to a document, they will still be able to perform a user block on the user who sent the share or comment. | Rolling out now to Rapid Release and Scheduled Release domains at an extended pace (potentially longer than 15 days for feature visibility) with expected completion in January 2024. | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more about reporting a violation. 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Access Google Vault audit logs alongside other Workspace audit logs 

We’re excited to announce the general availability of an improved Google Vault audit log experience. As a result of this change, you can now find Vault audit logs in the Admin console alongside other Google Workspace apps like Gmail, Google Drive, and more. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license only. | Learn more about accessing Vault audit logs. 

Solve math equations easily with Smart Compose 
We’re introducing a new feature that extends the power of Smart Compose to help you solve simple math equations. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits only. | Learn more about smart compose for math.
Introducing a redesigned search results page in Google Chat 
Chat will now highlight matching keywords in search results and show clear demarcation between results for easier browsing. The highlighted keywords could be an exact match to your search query or terms that are related to your search query. | Learn more about highlighting in Chat. 
Admins in Google Vault can now export hyperlinked Google Drive content from Gmail messages
Starting December 8, 2023, admins can export Drive files hyperlinked in Gmail messages directly in Google Vault. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license only. | Learn more about exporting hyperlinked Drive content.
Set client-side encryption as the default mode for new emails, events, and files
Admins can now set client-side encryption (CSE) to be on by default for: newly created Gmail messages, Google Calendar events, newly created Google Docs, Sheets, and Slides files, and newly uploaded Google Drive files. | Google Workspace Assured Controls is available as an add-on to Google Workspace Enterprise Plus customers only. | Learn more about client-side encryption as the default mode. 
New beta to add granular control options for who can respond to Google Forms 
With this new option, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive. | Learn more about Forms controls. 
Turn on snippets for additional context surrounding data loss prevention rule violations 
Admins can now view “Sensitive Content Snippets” for data loss prevention (DLP) rules. This applies to DLP events for Drive, Chat, and Chrome. When turned on, snippets will log the matched content that triggered a DLP violation in the security investigation tool. | Available to Google Workspace Frontline Standard, Enterprise Standard and Enterprise Plus, Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus, Enterprise Essentials Plus, Cloud Identity Premium and BeyondCorp Enterprise customers only. | Learn more about snippets. 
Manage conversations by muting notifications in Google Chat 
We’re introducing a new mute/unmute option in Google Chat to assist you in prioritizing and managing your messages. | Learn more about muting notifications in Chat. 
Updated grace periods for resolving policy violations in managed iOS devices 
We’re adjusting a few components to how this grace period operates to boost compliance and prevent inadvertent circumvention. | Available to Google Workspace Frontline Starter and Frontline Standard, Business Plus, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus and Cloud Identity Premium customers only. | Learn more about policy violations in managed iOS devices.
Additional enhancements to the search results page in Google Chat
We’re introducing condensed versions of your search results to only show the relevant parts of a message that match closest to your search query. By selecting “Show more”, you can view the entire message without the need to open the conversation. | Learn more about search in Chat.
Easily fill in smart chips in Google Docs using placeholder chips
When crafting content in Docs, a replaceable chip for people, dates, files, events, and places can be inserted and quickly filled in by collaborators. | Learn more about placeholder chips.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Set client-side encryption as the default mode for new emails, events, and files

por | Dez 10, 2023 | Noticias

What’s changing

Admins can now set client-side encryption (CSE) to be on by default for:

Newly created Gmail messages, Google Calendar events. Newly created Google Docs, Sheets, and Slides files.Newly uploaded Google Drive files.

Admins can set client-side encryption as default on for users in Organizational Units (OUs) that regularly handle sensitive data requiring additional encryption. This allows organizations the flexibility to meet their compliance and regulatory requirements and reduce the burden on change management programs. Users are prompted to create a CSE object natively in each app meaning their emails, events and files are encrypted by default with customer-managed keys and are private from Google. For organizations with strict regulatory or sovereignty needs, this can help them close compliance gaps by defaulting users to the preferred mode for handling sensitive data.  

Drive:

Gmail:

This is available on the web initially, with support coming for mobile apps in the future. 

Who’s impacted

Admins and end users

Why it matters

This feature is important for Google Workspace admins as it improves users compliance behavior without sacrificing productivity and increases control for admins implementing data control policies. It also includes improved audit logs, providing more detail for admins compiling regulatory compliance reports.

Workspace already uses the latest cryptographic standards to encrypt data by default, at rest and in transit between our facilities. Client-side encryption goes beyond this, giving organizations authoritative control and privacy as the sole owner of private encryption keys and the identity provider of the encryption keys. It gives organizations higher confidence that any third party, including Google and foreign governments, cannot access their confidential data. Users can continue to collaborate across their preferred apps in Workspace while IT and compliance teams can ensure that sensitive data stays compliant with regulations. 

Getting started

Admins: This feature will be OFF by default and can be configured at the group or OU level. Visit the Help Center to learn more about client-side encryption.End users: Use our Help Center to learn more about working with encrypted files in Drive, Docs, Sheets & Slides.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 5, 2023

Availability

Google Workspace Assured Controls is available as an add-on to Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative.

Resources

Meet Add-ons SDK available in Developer Preview

por | Dez 11, 2023 | Noticias

What’s changing 

Today, the Google Meet Web Add-ons SDK is available through our Developer Preview Program. Developers can use the SDK to bring their app experience right into Meet. End users can install, open, and collaborate in apps right inside a meeting, either as the meeting focal point, or in the sidebar — all without ever leaving Meet. 
Recently, we announced the availability of the Google Meet API through the Google Workspace Developer Preview Program. The Google Meet Add-ons SDK expands on these platform capabilities and allows developers to integrate apps and workflows directly into the Meet UI. There are two ways in which add-ons show up in Meet: the main stage of a meeting or the meeting side panel. The main stage allows apps to be the focal point of a meeting experience, unlocking the opportunity for add-on users to collaborate while in a meeting. The side panel allows users to to share data, take surveys, or update records while staying focused on the discussion in the meeting.

Partners such as Atlassian, Figma, Lucid, Miro, Read.ai, and Polly.ai have already built and launched Meet Add-ons, and we’re excited to see what other apps and workflows developers will build into Meet’s highly-interactive surfaces.

During Developer Public Preview, add-ons can only be deployed within your domain and are only accessible when using Google Meet on the web. In the coming months, we will also launch Meet Add-ons SDKs for Android and iOS to expand these capabilities to mobile form factors. 
To access the preview SDK, please join the Google Workspace Developer Preview Program.

Who’s impacted

Admins and developers

Why you’d use it 

Using the Google Meet Add-Ons SDK, developers can integrate their apps directly in Google Meet. In turn, meeting participants can leverage these apps to collaborate on a whiteboard, brainstorm with the latest design files, and more all without leaving the Meet user interface.

Getting started

Admins: There is no admin control for the Meet Add-ons SDK. The availability of Google Meet Add-ons in meetings can be controlled through the Google Meet Admin Controls.  Visit the Help Center to learn more about admin controls for Add-ons.Developers:To use the Google Meet Add-Ons SDK, developers can apply for access through our Google Workspace Developer Preview Program. Our Developer Documentation has more information about using the Meet Add-Ons SDK.End users: Visit the Help Center to learn more about using add-ons with Google Meet.

Rollout pace

This feature is available now through the Google Workspace Developer Preview Program

Availability

Available to all Google Workspace customers

Resources

New guide to help screen reader users transition from Gmail HTML view to Gmail Standard view

por | Dez 18, 2023 | Noticias

What’s changing

Earlier this year, we informed users that Gmail Basic HTML view for desktop web and mobile web would be disabled starting in early 2024. We know that many users in the accessibility community use Basic HTML view, so today we’re sharing a guide to help screen reader users make the switch from HTML to Standard view. This new guide, along with an existing resource to ensure the best Gmail experience when using a desktop screen reader, should help users get up to speed on Gmail Standard view. 
If you haven’t used Standard view recently, you’ll notice we’ve made numerous usability improvements, including enhancements for people that prefer or require the precision of navigating the user interface by keyboard or screen reader. Accessibility of Standard view has significantly improved over the last few years and we’re committed to continuing to improve the accessibility experience and making new features accessible going forward. 

Getting started 

Admins: There is no admin control for this feature. You can use Gmail on your browser in Basic HTML view through February 2024. After this, Gmail automatically changes to Standard view. End users: Once Basic HTML view is disabled, users will automatically be redirected to the Standard Gmail view which provides the latest in Gmail security and features. Users on old browsers may need to update their browser to use the Standard view. On mobile, users can also download the official Gmail app. Visit the Help Center to learn more about using Gmail with a screen reader. 

Rollout pace 

Gmail automatically changes to Standard view starting February 2024. If you prefer, you can switch to Standard view now. 

Availability 

This impacts all Google Workspace customers and users with personal Google Accounts 

Resources 

Google Workspace Updates Weekly Recap – December 15, 2023

por | Dez 15, 2023 | Noticias

2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

We have begun enforcing 2-step verification for all admin accounts 
Two-step verification (2SV) is a critical security measure that has been proven to reduce password-based hijacking by more than 50%. We are committed to protecting the security of our users and are taking additional steps to help customers guard against data compromise and prevent account takeovers.
We have begun enforcing 2SV for all admin accounts and will continue this enforcement on an ongoing basis. As of December 2023, this change is already in effect for some customers. When this goes into effect for your organization, you will receive the following notifications:
30 days prior to enforcement in your domain: Super admins will receive various email and in-app notifications informing them of the forthcoming enforcement, encouraging them to verify their admins’ 2SV status. Once enforcement goes into effect in your domain: All admins will receive email and in-app notifications upon signing into their accounts for the next thirty days. If they do not enable 2SV within this time period, they will be locked out and will need to follow these steps to recover an administrator account.
We highly encourage all administrators to turn on 2SV as soon as possible. Visit the Help Center for more details and further guidance.
Dynamic groups limit increased to 500 
We’re increasing the number of dynamic groups a customer can have from 100 to 500. Dynamic groups are defined as groups whose membership is managed automatically based on specific criteria, such as a user’s department or location. This increase gives admins more flexibility to create dynamic groups as needed and cuts down on manual group management tasks that would otherwise be required. | Rolling out now to Rapid Release and Scheduled Release domains at a gradual pace (up to 15 days for feature visibility). | Available for Google Workspace Frontline Standard, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus, Enterprise Essentials Plus, and Cloud Identity Premium customers only. | Learn more about dynamic groups.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Meet Add-ons SDK available in Developer Preview 

The Google Meet Web Add-ons SDK is available through our Developer Preview Program. Developers can use the SDK to bring their app experience right into Meet. End users can install, open, and collaborate in apps right inside a meeting, either as the meeting focal point, or in the sidebar — all without ever leaving Meet. | Learn more about Meet Add-ons SDK .

Huddly cameras bring continuous framing to Google Meet Series One room kits 
As part of our initiative to bring adaptive framing to Google Meet meeting rooms, we’re proud to announce that you can now access Huddly’s continuous framing capability available as part of the Series One room kit hardware devices. | Available to all Google Workspace customers using Google Meet Series One room kits only. | Learn more about Google Meet Series One.
Record and share your name pronunciation across Google Workspace products 
From your Google account settings, you can now record your name and share its pronunciation with other users. The pronunciation can be played from your profile card across various Google Workspace tools such as Gmail or Google Docs on web or mobile devices. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, and Nonprofits customers only. | Learn more about name pronunciation. 
Easy access to people, documents, building blocks and more in Google Docs 
When moving to a blank line within your Doc, you will see an “@” button with the option to select, search and insert smart chips, such as people, dates, timers, or files, building blocks, calendar events, groups and more. | Learn more about bringing smart canvas features to the forefront of your workflow. 
Excuse assignments in Google Classroom 
Teachers can mark an assignment for a particular student as “Excused” instead of giving it a 0-100 score. This will exclude that particular assignment from the student’s overall grade. | Learn more about excusing assignments. 
Introducing interactive questions for YouTube videos in Google Classroom 
Educators can now turn any YouTube video into an interactive lesson by adding questions for their students to answer throughout the video. | Available to Education Plus and the Teaching and Learning Upgrade only. | Learn more about interactive videos. 
Introducing the Bitbucket app for Google Chat 
We’re adding Bitbucket for Google Chat. Bitbucket is a Git-based code and CI/CD tool optimized for teams using Atlassian’s Jira. | Learn more about Bitbucket app for Google Chat. 
Use “Profile Discovery” to display basic information only in search results, available in open beta 
Google Workspace admins can now turn on “Profile discovery” for their users. When turned on, users can customize how they appear across Google products to people who search for them by their phone number or email. Specifically, you can choose how you want your name to be displayed and how your profile picture will be displayed. | Learn more about Profile Discovery.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).