Gemini for Workspace usage reports are now available in Admin console

What’s changing 

Starting today, we’re introducing Gemini for Workspace usage reports in the Admin console. This report gives admins an overarching view of how Gemini is being used in their organization, specifically: 
Assigned Gemini licenses, Active Gemini users, And the number of users who are using Gemini over time.

Gemini usage reports in the Admin console
These reports will help admins understand how many users are using Gemini features and make informed decisions about expanding Gemini further within their organizations. We plan to introduce more reporting features over time, such as the ability to filter these reports by Organizational Units and Groups.

Additional details

Admins can access these reports via admin  console under Menu > Generative AI > Gemini reports. Visit the Help Center to learn more about reviewing Gemini usage in your organization.

Getting started

Admins: Visit the Help Center to learn more about reviewing Gemini usage in your organization. End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–4 days for feature visibility) starting on May 27, 2024

Availability

Available for Google Workspace customers with the Gemini Business and Gemini Enterprise add-ons.
We plan to introduce Gemini reports for the Gemini Education and Gemini Premium add-ons in the coming weeks. Stay tuned to the Workspace Updates blog for more information. 

Personal information cards and Contacts sidebar will now display the organization name

What’s changing

Starting May 28, 2024, the organization name and department will be displayed on personal information cards and in the Contacts sidebar. This information provides helpful context about the people you’re interacting with and displaying this additional information will help you learn more about who you’re collaborating with, and more.

Getting started

Admins: Admins can populate user data via the Admin console or via the Admin SDK API with the list and update commands. You can also visit the Help Center to learn more about adding information to a user’s Directory profile. Important note: Some customers may have set both organization name and organization department for their users, where department includes the organization name. We have notified impacted customers via email, but we recommend that you check your settings and update your users’ organization department to prevent duplicate organization names from showing. You can do this via the Admin console or via the Admin SDK API with the list and update commands.

End users: End users: You can view this information within Google Contacts (contacts.google.com), while hovering over a user, or from the Contacts sidebar.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 28, 2024

Availability

Available for all Google Workspace customers

Resources

Now generally available: Edit client-side encrypted Excel files in Google Sheets

What’s changing 

Last year, we announced in beta the ability to view and edit client-side encrypted Excel files with Google Sheets. Starting today, we’re rolling it out in general availability for select customers.

Additional details

With this release:
You can only view and edit .xslx Excel file types — additional Excel and tabular file types are not supported.The maximum supported file size is 100MB.The maximum number of cells that can be opened is 10 million.
As we continue to improve Office editing in encrypted Google Sheets, you may encounter incompatibilities for certain features. Some features are not displayed and/or editable, but will be preserved in the document and viewable in Microsoft Office. Other features may be lost or altered in the latest version of the file when it is edited in Google Sheets. You will see a notification within the document if editing will cause any features to be lost or altered.

Getting started

Admins: Client-side encryption can be enabled at the domain, OU, and Group levels (Admin console > Security > Access and data control > Client-side encryption). Visit our Help Center to learn more about client-side encryption.End users: If client-side encryption is enabled by your admin, use our Help Center to learn more about working with encrypted files in Drive, Docs, Sheets & Slides.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 28, 2024

Availability

Available for Google Workspace:
Enterprise PlusEducation Standard and Plus

Resources

Google Workspace Updates Weekly Recap – June 14, 2024

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Make a space discoverable to a target audience using the Google Chat API 
Earlier this year, we introduced the option to create discoverable spaces using the Google Chat API through the Google Workspace Developer Preview Program. We’re excited to announce this is now generally available for Google Workspace developers. | Rolling out now to Rapid Release domains and Scheduled Release domains | Available to all Google Workspace customers. | Learn more about discoverable spaces.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Stay on top of shared Drive files with automatic digest emails 
If you haven’t been active on Drive for 7 days and have multiple shared files that are unviewed, we’ll send you a reminder email that summarizes the files. | Learn more about automatic digest emails for Drive files. 
Adding audit logs for Gemini for Google Workspace activity 
We’re introducing the ability for admins to see new audit logs in Google Drive for activity triggered by Gemini for Google Workspace. | Learn more about audit logs for Gemini. 
Google Meet add-ons are now available on Android devices 
We’re expanding access to Google Meet add-ons, now to Android devices, so you can find, install, and use third and first-party applications right from within the Meet app. | Learn more about Meet add-ons. 
Updated design for meeting controls in Google Meet 
Google Meet is gradually improving and modernizing the in-call experience with the Material 3 Design System. This week, we are announced the first update, which is specific to the lower bar of in-call controls in Meet. | Learn more about updated designs for meeting controls in Google Meet.
Google Classroom now supports grade category and co-teacher imports from SIS partners
Starting this week, teachers can now import their grade categories and co-teachers from their linked SIS. | Learn more about import grading categories or co-teachers
Google Meet now supports high definition video for meeting recording and devices 
Full HD video content is now available for recorded meetings and sending full HD video is now available on all computers with 1080p cameras. Learn more about new video support in Meet.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

The Calendar API now distinguishes events created from Gmail

What’s changing

Starting May 30, 2024, the Calendar API will distinguish events created from Gmail. New and existing events from Gmail that are scheduled for a future date will:

Appear with a new event Type “fromGmail” instead of “default”.Include the email recipient as the organizer instead of “unknownorganizer@calendar.google.com”.New “fromGmail” filters for both Events.list and Events.watch will be available.

In Google Calendar clients events from email may be rendered slightly differently to regular events and show a link back to the original email:

Google Calendar limits edits for events from email:

Additional details

If you’re using the Calendar API, we recommend the following to help avoid any disruptions in your applications:
Ensure that your code does not apply restricted updates to events with the type “fromGmail”.Temporarily, updates on events with the type “fromGmail” are restricted to the properties reminders, colorId, visibility, status, and extendedProperties. Stay tuned to the Workspace updates blog for more information.Review your code if it filters by eventType for Events.list or Events.watch. Filtering by eventType “default” will no longer return events extracted from emails.

Getting started

Developers: Use our Developer Documentation for more information about the Calendar API eventType.End users: There is no end user action required. Visit the Help Center to learn more about managing events automatically imported from Gmail.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 30, 2024