par | Déc 11, 2024 | Noticias
What’s changing
Since rolling out
Gemini in the side panel of Google Drive, users have been able to summarize one or multiple documents, get quick facts about a project, and more. We also introduced a new way for users to interact with the Gemini side panel while
viewing PDFs.
Today we’re excited to announce that you can now focus your Gemini conversations in Drive to a specific Drive folder using the side panel. For example, after indicating a specific folder via an @-mention, you can ask Gemini to find files in the folder or write a summary of the folder’s content. You could also ask things like:
- “Summarize files in @-folder”
- “What is the theme of the content in @-folder”
Additional details
Gemini can only answer questions about text documents, PDFs, spreadsheets, and presentations.
Getting started
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users:
- If Gemini in the side panel is closed, you can:
- Navigate to a folder, and click on the “Summarize this folder” button, or;
- Right-click on a folder in the doclist, and click on “Ask Gemini” in the context menu, or;
- Select a folder in a doclist, and click on “Summarize this folder” in the selection toolbar.
- If Gemini in side panel is already open, you can:
- Drag and drop a folder from the doclist into the side panel, or;
- @-mention a folder in the side panel’s textbox.
- If you are searching for a folder, you can:
- Click the Gemini icon next to the folder in the search dropdown box.
- Visit the Help Center to learn more about collaborating with Gemini in Google Drive.
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Business, Enterprise, Education, Education Premium
- Google One AI Premium
Resources
par | Déc 12, 2024 | Noticias
What’s changing
At the beginning of the year, we launched the ability to assign the Groups Editor and Groups Reader roles for security groups or non-security groups in open beta. Beginning today, this feature is now generally available. Groups Admins have access to all groups. The new roles of Groups Editor and Groups Reader offer delegated admin permissions for groups, and can use conditions to limit access to sensitive groups as needed.
Getting started:
- Admins:
- End users: There is no end user action required.
Rollout pace
Availability
Available to Google Workspace:
- Enterprise Standard and Plus
- Education Plus and Education Standard
Resources
par | Déc 12, 2024 | Noticias
What’s changing
Starting today, we’re introducing additional usage metrics on the Gemini for Workspace reports in the Admin console. This report will now provide admins additional information about Gemini usage per app by users, specifically:
- The number of times Gemini content summarization and content generation features were used in Gmail, Docs, Slides, Sheets by users.
- The number of messages exchanged when chatting with the Gemini App and Gemini in the sidepanel of various apps by users.
Gemini usage reports in the Admin console
Getting started
- Admins: Admins can access these reports via the admin console under Menu > Generative AI > Gemini reports. Visit the Help Center to learn more about reviewing Gemini usage in your organization.
- End users: There is no end user impact or action required.
Rollout pace
Availability
- Available for Google Workspace customers with the Gemini Business, Gemini Enterprise, Gemini Education and Gemini Education Premium add-ons.
Resources
par | Déc 12, 2024 | Noticias
What’s changing
From the introduction of spaces, huddles, voice messages, and more, Google Chat has added major new features and transformed significantly over the past several years. As a result, usage reports for Google Chat are evolving as well. Beginning today, we’re pleased to introduce new, information-rich usage reports to help Workspace administrators understand how their teams are using Google Chat.
The charts being added are:
- User activity: the number of users based on two types (engaged and communicating) in the last 1 day and 28 days over a period of the last 180 days.
- “Engaged” users: these users read conversations. These users may, but are not required to, send messages and react to messages.
- “Communicating” users: these users send or react to messages. The number of communicating users is a subset of engaged users.
- Messages sent: the number of messages sent by users of your organization in 1 day, 7 day, and 28 day period over a period of the last 180 days.
- Messages sent by conversation type: the number of messages sent in 1 day in direct messages, group and space conversations over a period of the last 180 days.
- Messages sent by type: the number of messages sent in 1 day broken out by message type: regular message, voice or video, huddle over a period of the last 180 days.
- Messages sent with attachment: the number of messages sent with or without attachments in 1 day over a period of the last 180 days.
- Messages sent to conversations with external participants: the number of messages sent to conversation that include or may include users external to your organization over a period of the last 180 days.
- Created spaces*: the number of spaces created by users of your organization in 1 day over a period of the last 180 days
- Active spaces*: the number of spaces owned by your organization in 1 day over a period of the last 180 days.
Updated Apps Reports for Google Chat
Admins can view user level data for Google Chat, as you can with Gmail, Drive, and other apps today. Admins can also view how many conversations were read, how many messages were sent, how many attachments* were uploaded, and more. They can also sort this information by specific organizational units or groups to assess adoption or usage within specific parts of organization
User level reporting for Google Chat
*Active Spaces and Created Spaces charts may show different numbers from those in Active Rooms and Active Rooms legacy charts. Active Spaces and Created Spaces charts only count conversations of ‘space’ type; Active Rooms and Created Rooms count conversations of space group conversation types.
Who’s impacted
Admins
Why it’s important
The updated reporting aligns trackable metrics with the current Chat experience and provides essential data for analyzing and driving adoption, configuring safety features, and more.
For instance, admins can gain a deeper understanding of how their users are engaging with chat, differentiating between those who actively participate (send, react) and those who are primarily only reading messages. Organizational leaders can use these insights to assess the need for further product training to boost adoption. Additionally, monitoring the volume of messages sent to external users can signal to admins that safety measures should be implemented, like establishing data loss prevention (DLP) rules to safeguard sensitive information.
Additionally, Chat is now represented in
app usage reports, alongside other products like Google Drive and Gmail. While each set of apps has their own unique set of metrics, admins now have another data set to draw on when analyzing how their users are interacting with Google Workspace apps
Additional details
With the implementation of these new, information rich charts, we’re planning to remove the following charts on July 1, 2025:
- Active Rooms
- Created Rooms
- Active Users
- Messages Posted
Also note that:
- Some metrics will take time to populate, such as the 7-day or 28-day views.
- If you’ve used the ‘Manage Reports’ or ‘Manage Columns’ features to customize the App Reports or User Reports pages, you’ll need to adjust your settings to see the new Google Chat charts and columns. These customization features, which allow you to hide, unhide, and rearrange the order of chats or columns, will prevent the new Google Chat data from automatically appearing in your reports.
Getting started
- Admins:
- End users: There is no end user impact or action required.
Rollout pace
Availability
- Available to all Google Workspace customers
Resources
par | Déc 12, 2024 | Noticias
What’s changing
We know there are scenarios in which you may want to reference a person with an
@mention without adding them to a conversation in Google Chat. Starting today, when mentioning a user that is not already in the conversation, you will have the option to add them and send the message, or just send the message without adding them.
We’re also adding visual improvements by rendering @mentions as smart chips, which brings them more in line with
Drive chips in Chat and smart chips across Workspace. With simplified colors, your personal mentions still stand out the most and will be easily spotted in conversations, Home and Mentions.
On web, hovering on the chip will show more information about the person and clicking the chip will start a new 1:1 direct message with them.
Who’s impacted
End users
Why you’d use it
This feature reduces friction for users by making it easier to provide context when composing messages.
Getting started
- Admins: There is no admin control for this feature.
- End users:
- On web, go to chat.google.com or Chat in Gmail and type “@[a person’s name or email address]” to mention them. This functionality is supported across 1:1 direct messages, group direct messages, and spaces.
- Note that you can only add members to a conversation in group direct messages and spaces. In 1:1 direct messages, when you mention someone they are treated as a reference and not added directly.
- This functionality will rollout on Android and iOS devices in Q1 2025.
- Visit the Help Center to learn more mentioning someone or adding someone to a message.
Rollout pace
Availability
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
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