par | Déc 17, 2024 | Noticias
What’s changing
Beginning today, admins now have the option to set up a custom OpenID Connect (OIDC) profile for single sign-on (SSO) with Google as their Service Provider. OIDC is a popular method for verifying and authenticating the identities – this update gives admins more options for their end users to access cloud applications using a single set of credentials. Previously, only OIDC with pre-configured Microsoft Entra ID profile was supported in addition to SAML.
Custom OIDC profiles can be configured in the Admin console at >Security > Authentication > SSO with third party IdP
Getting started
Rollout pace
Availability
- Available for all Google Workspace customers except Google Workspace Essentials Starter customers and Workspace Individual Subscribers.
- Also available for Cloud Identity and Cloud Identity Premium customers
Resources
par | Déc 17, 2024 | Noticias
What’s changing
Beginning today, we’re expanding our data migration experience to include the ability for Google Workspace admins to migrate conversations from channels in Microsoft Teams to spaces in Google Chat, making it easier for organizations to onboard and deploy Chat.
This can be done within the Admin console in a few steps:
- First, connect to your Microsoft account.
- Then, upload a CSV of the teams from where you want to migrate the messages. You can specify the source to destination identity mapping by uploading a CSV of the email ID’s from source to target.
- Next, you’ll enter the starting date for messages to be migrated from Teams. Then you can begin your data migration.
- Finally, you’ll complete the migration by making migrated spaces, messages and related conversation data available to Google Workspace users (see our Help Center article for specific details on supported data types).
Starting a chat migration in the admin console
When a migration starts, the UI displays a visual report that breaks down tasks with individual progress bars for tasks that are successfully completed, skipped, failed or have warnings.
The final step to complete the migration is to roll out spaces, making migrated spaces and their content available to users.
Additional details
- The Chat migration tool doesn’t delete or modify existing Google Chat spaces or messages.
- You can also run a delta migration, which will migrate any messages added to Teams channels since the primary migration. Messages that are already successfully migrated are skipped.
- Once a migration is complete, you can export a report that contains detailed information regarding content that skipped, failed or had warnings during the migration.
- You can find more information in our Help Center about migrating other forms of data from different types of source accounts.
Getting started
Rollout pace
- This feature is available now.
Availability
- Available for all Google Workspace customers
Resources
par | Déc 10, 2024 | Noticias
What’s changing
Admins can now label a Google Group as “Locked,” which will heavily restrict changes to group attributes (such as group name & email address) and memberships. This will help admins who sync their groups from an external source and want to prevent getting out of sync, or who want to restrict changes to sensitive groups. This feature will be available in open beta, which means no additional sign-up is required.
The Group Details page in the Admin console shows a “Locked” label on the group, with the message “You can’t update this group – it might be managed by an external identity system.”
Who’s impacted
Admins
Why it’s important
If you use third-party tools, like Entra ID, to manage group synchronization, you may encounter inconsistencies when modifications are made to these groups, like adding or removing members, for example. To help address this, we’re introducing the option to “lock” a group, which will prevent modifications within Google Workspace and help maintain synchronization with the external source.
When a group is locked, only certain admins* can modify:
- The group name, description, email, and alias(es)
- Group labels
- Memberships (adding or removing members) and member restrictions
- Membership roles
- Delete the group
- Set up a new membership expiry
When a group is locked, access and content moderation settings are not affected, this includes:
- Who can post
- Who can view members
- Who can contact members
- Membership removals due to an existing membership expiry
- Access or content moderation settings
*Super Admins, Group Admins, and Group Editors with a condition that includes “Locked Groups”
Additional details
By default, the changes listed above will be restricted from end users, including group owners and managers of a locked group. If you want to also restrict some admins from making these changes in the Admin Console or APIs, you can assign them the Group Editor role with a condition that excludes locked groups.
The ability to lock or unlock a group using the “Locked” label is available to Super Admins, Group Admins, or a custom role with the “Manage Locked Label” privilege. Lock a group using the “Locked” group label in the Admin Console, or the
Cloud Identity Groups API.
Rollout pace
Availability
Available for Google Workspace:
- Enterprise Standard and Plus
- Enterprise Essentials Plus
- Education Standard and Plus
- Also available to Cloud Identity Premium customers
Resources
par | Déc 11, 2024 | Noticias
What’s changing
Since rolling out
Gemini in the side panel of Google Drive, users have been able to summarize one or multiple documents, get quick facts about a project, and more. We also introduced a new way for users to interact with the Gemini side panel while
viewing PDFs.
Today we’re excited to announce that you can now focus your Gemini conversations in Drive to a specific Drive folder using the side panel. For example, after indicating a specific folder via an @-mention, you can ask Gemini to find files in the folder or write a summary of the folder’s content. You could also ask things like:
- “Summarize files in @-folder”
- “What is the theme of the content in @-folder”
Additional details
Gemini can only answer questions about text documents, PDFs, spreadsheets, and presentations.
Getting started
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users:
- If Gemini in the side panel is closed, you can:
- Navigate to a folder, and click on the “Summarize this folder” button, or;
- Right-click on a folder in the doclist, and click on “Ask Gemini” in the context menu, or;
- Select a folder in a doclist, and click on “Summarize this folder” in the selection toolbar.
- If Gemini in side panel is already open, you can:
- Drag and drop a folder from the doclist into the side panel, or;
- @-mention a folder in the side panel’s textbox.
- If you are searching for a folder, you can:
- Click the Gemini icon next to the folder in the search dropdown box.
- Visit the Help Center to learn more about collaborating with Gemini in Google Drive.
Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Business, Enterprise, Education, Education Premium
- Google One AI Premium
Resources
par | Déc 12, 2024 | Noticias
What’s changing
At the beginning of the year, we launched the ability to assign the Groups Editor and Groups Reader roles for security groups or non-security groups in open beta. Beginning today, this feature is now generally available. Groups Admins have access to all groups. The new roles of Groups Editor and Groups Reader offer delegated admin permissions for groups, and can use conditions to limit access to sensitive groups as needed.
Getting started:
- Admins:
- End users: There is no end user action required.
Rollout pace
Availability
Available to Google Workspace:
- Enterprise Standard and Plus
- Education Plus and Education Standard
Resources
par | Déc 12, 2024 | Noticias
What’s changing
Starting today, we’re introducing additional usage metrics on the Gemini for Workspace reports in the Admin console. This report will now provide admins additional information about Gemini usage per app by users, specifically:
- The number of times Gemini content summarization and content generation features were used in Gmail, Docs, Slides, Sheets by users.
- The number of messages exchanged when chatting with the Gemini App and Gemini in the sidepanel of various apps by users.
Gemini usage reports in the Admin console
Getting started
- Admins: Admins can access these reports via the admin console under Menu > Generative AI > Gemini reports. Visit the Help Center to learn more about reviewing Gemini usage in your organization.
- End users: There is no end user impact or action required.
Rollout pace
Availability
- Available for Google Workspace customers with the Gemini Business, Gemini Enterprise, Gemini Education and Gemini Education Premium add-ons.
Resources
par | Déc 12, 2024 | Noticias
What’s changing
From the introduction of spaces, huddles, voice messages, and more, Google Chat has added major new features and transformed significantly over the past several years. As a result, usage reports for Google Chat are evolving as well. Beginning today, we’re pleased to introduce new, information-rich usage reports to help Workspace administrators understand how their teams are using Google Chat.
The charts being added are:
- User activity: the number of users based on two types (engaged and communicating) in the last 1 day and 28 days over a period of the last 180 days.
- “Engaged” users: these users read conversations. These users may, but are not required to, send messages and react to messages.
- “Communicating” users: these users send or react to messages. The number of communicating users is a subset of engaged users.
- Messages sent: the number of messages sent by users of your organization in 1 day, 7 day, and 28 day period over a period of the last 180 days.
- Messages sent by conversation type: the number of messages sent in 1 day in direct messages, group and space conversations over a period of the last 180 days.
- Messages sent by type: the number of messages sent in 1 day broken out by message type: regular message, voice or video, huddle over a period of the last 180 days.
- Messages sent with attachment: the number of messages sent with or without attachments in 1 day over a period of the last 180 days.
- Messages sent to conversations with external participants: the number of messages sent to conversation that include or may include users external to your organization over a period of the last 180 days.
- Created spaces*: the number of spaces created by users of your organization in 1 day over a period of the last 180 days
- Active spaces*: the number of spaces owned by your organization in 1 day over a period of the last 180 days.
Updated Apps Reports for Google Chat
Admins can view user level data for Google Chat, as you can with Gmail, Drive, and other apps today. Admins can also view how many conversations were read, how many messages were sent, how many attachments* were uploaded, and more. They can also sort this information by specific organizational units or groups to assess adoption or usage within specific parts of organization
User level reporting for Google Chat
*Active Spaces and Created Spaces charts may show different numbers from those in Active Rooms and Active Rooms legacy charts. Active Spaces and Created Spaces charts only count conversations of ‘space’ type; Active Rooms and Created Rooms count conversations of space group conversation types.
Who’s impacted
Admins
Why it’s important
The updated reporting aligns trackable metrics with the current Chat experience and provides essential data for analyzing and driving adoption, configuring safety features, and more.
For instance, admins can gain a deeper understanding of how their users are engaging with chat, differentiating between those who actively participate (send, react) and those who are primarily only reading messages. Organizational leaders can use these insights to assess the need for further product training to boost adoption. Additionally, monitoring the volume of messages sent to external users can signal to admins that safety measures should be implemented, like establishing data loss prevention (DLP) rules to safeguard sensitive information.
Additionally, Chat is now represented in
app usage reports, alongside other products like Google Drive and Gmail. While each set of apps has their own unique set of metrics, admins now have another data set to draw on when analyzing how their users are interacting with Google Workspace apps
Additional details
With the implementation of these new, information rich charts, we’re planning to remove the following charts on July 1, 2025:
- Active Rooms
- Created Rooms
- Active Users
- Messages Posted
Also note that:
- Some metrics will take time to populate, such as the 7-day or 28-day views.
- If you’ve used the ‘Manage Reports’ or ‘Manage Columns’ features to customize the App Reports or User Reports pages, you’ll need to adjust your settings to see the new Google Chat charts and columns. These customization features, which allow you to hide, unhide, and rearrange the order of chats or columns, will prevent the new Google Chat data from automatically appearing in your reports.
Getting started
- Admins:
- End users: There is no end user impact or action required.
Rollout pace
Availability
- Available to all Google Workspace customers
Resources
par | Déc 12, 2024 | Noticias
What’s changing
We know there are scenarios in which you may want to reference a person with an
@mention without adding them to a conversation in Google Chat. Starting today, when mentioning a user that is not already in the conversation, you will have the option to add them and send the message, or just send the message without adding them.
We’re also adding visual improvements by rendering @mentions as smart chips, which brings them more in line with
Drive chips in Chat and smart chips across Workspace. With simplified colors, your personal mentions still stand out the most and will be easily spotted in conversations, Home and Mentions.
On web, hovering on the chip will show more information about the person and clicking the chip will start a new 1:1 direct message with them.
Who’s impacted
End users
Why you’d use it
This feature reduces friction for users by making it easier to provide context when composing messages.
Getting started
- Admins: There is no admin control for this feature.
- End users:
- On web, go to chat.google.com or Chat in Gmail and type “@[a person’s name or email address]” to mention them. This functionality is supported across 1:1 direct messages, group direct messages, and spaces.
- Note that you can only add members to a conversation in group direct messages and spaces. In 1:1 direct messages, when you mention someone they are treated as a reference and not added directly.
- This functionality will rollout on Android and iOS devices in Q1 2025.
- Visit the Help Center to learn more mentioning someone or adding someone to a message.
Rollout pace
Availability
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
par | Déc 13, 2024 | Noticias
What’s changing
- Get 5x more Audio Overviews, queries, notebooks, and sources per notebook
- Customize the style and length of their notebooks
- Create shared notebooks for their team and get usage analytics
- Use with confidence knowing their sources, queries and responses stay within their organization
Who’s impacted
- NotebookLM Plus is available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English.
- See the ‘Getting started’ section below to learn more about adding Gemini to your Google Workspace plan.
Why you’d use it
NotebookLM Plus supercharges productivity and collaboration through AI that’s grounded in the information you provide. For example:
- Sales teams can add their product roadmap and feature specs, competitor benchmarking analysis, customer audio interviews, and market research to NotebookLM Plus. As a result, NotebookLM can help you prepare for customer meetings by creating an account plan to help your team find information faster and better engage with customers.
- Marketers can use NotebookLM Plus to help summarize customer trends and purchase behaviors, draft communications, create campaign briefs, and more–all based on market research, customer segmentation analysis, and marketing roadmaps.
- Educational customers can add their district’s strategy plan, education standards, lecture notes and/or course readings to get real-time summaries, guided lesson plans, discussion questions, quizzes and more. They can also generate audio overviews to take learning on the go and make content more accessible, digestible and engaging.
Additional details
As a Gemini for Workspace user of NotebookLM Plus, your uploads, queries and the model’s responses are not used to train models and are not reviewed by humans. Your data remains your data and any files uploaded, queries and responses are not shared outside your organization’s trust boundary.
Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each. Notebooks can only be shared within your organization.
Getting started
Available for Google Workspace customers with these add-ons:
- Gemini Business
- Gemini Enterprise
- Gemini Education
- Gemini Education Premium
Resources
par | Déc 13, 2024 | Noticias
This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.
What’s changing
In continuing our effort to ensure Google Chat is your home for collaboration in Workspace, especially for global teams, we’re excited to introduce translate for me in Google Chat.
As one of the most requested
Gemini enhancements in Chat this year,
translate for me will automatically detect and translate
over 120 languages to a user’s
preferred language. Rather than requiring users to navigate outside of Chat to translate a message, this update reduces friction and improves collaboration with colleagues, partners and customers in other parts of the world.
Getting started
- Admins: There is no admin control for this feature.
- End users:
- Automatic translation via translate for me will be OFF by default. Turn ON the automatic translation setting at chat.google.com (web) or on your Android or iOS device by going to Settings > Automatic Translation > select the box for ‘Translate messages to your preferred language.’
- This feature translates messages received into your preferred language (based on your Google account settings). Please allow up to 24 hours for this feature to update languages when languages are changed in your Google account settings.
- These translated messages are viewable only to you.
- Automatic translation only applies to message content inside the conversation stream and does not show up on message snippets in Home or notifications.
- Visit the Help Center to learn more about using Automatic Translation in Chat.
Rollout pace
- Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 13, 2024, with expected completion by January 7, 2025
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 15, 2025
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Business and Enterprise
- AI Meetings and Messaging
Resources
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