par | Sep 24, 2024 | Noticias
What’s changing
Using the new “Feature preview” setting, specific Google Meet hardware devices can be configured to test upcoming features prior to general availability. This is especially beneficial for testing purposes, gathering user feedback, creating training materials, and raising awareness before the feature is released broadly to your users.
Menu > Devices > Google Meet hardware > Settings > Feature preview
Who’s impacted
Admins and end users
Why you’d use it
Prior to the launch of the “Feature preview” setting, there was no way for admins to preview upcoming features before they roll out to hardware devices, which can be potentially confusing to end users when they see new features unexpectedly. Now, customers have the opportunity to preview changes in advance, which gives them time to inform and educate their users about upcoming changes, prepare their IT help desks, and more. Overall, this update aims to increase awareness and adoption of helpful meeting features while reducing the risk of end user confusion.
Getting started
Admins: The “Feature preview” setting is configured to “General availability” by default. When “Early preview” is selected, devices will receive new features when they are released to the “preview” stage. Visit the Help Center to learn more about
trying features early on your devices. We recommend that 10% or less of your fleet adopts “Early preview” to try new experiences in conference rooms before they roll out to General availability.
End users: Depending on your organization’s configuration, you may be able to preview new features on select Google Meet hardware devices.
When enabled, the device screen displays a “Preview” banner indicating the device is currently in “Early preview” mode
Rollout pace
Availability
Available to all Google Workspace customers with Google Meet hardware devices
Resources
par | Sep 24, 2024 | Noticias
What’s changing
We’re making it easy for you to personalize and differentiate documents with full-bleed cover images that extend from one edge of your document to the other.
Whether you’re customizing a document for a customer with industry themes, personalizing an onboarding document for a new employee or building a virtual brochure for your company’s products, cover images help set the tone for a document by adding relevant visuals.
You can add cover images from our curated gallery or upload your own image. To insert, you can either:
Click the new “Cover image” chip at the top of your Doc (
similar to the ones introduced last year). Go to Insert > Cover image > Upload from computer or Choose from stock images. Type “@” followed by Cover image > Upload from computer or Choose from stock images.
Additional details
Cover images can only be added to documents set to
pageless mode, allowing the image to span the entire width of the document. To set up the more immersive experience of pageless mode, go to File > Page setup > Pageless or Format > Switch to Pageless format.
Getting started
Rollout pace
Availability
Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
par | Sep 24, 2024 | Noticias
What’s changing
The cyber threat landscape is evolving and there’s been an increase in the sophistication and volume of malicious threats. Small businesses frequently lack the time, resources, and expertise that larger organizations have to implement robust security measures. As a result, threat actors often perceive these organizations as easier targets.
To help small businesses, we’re introducing security advisor, a set of new insights and tools designed to enhance security for small businesses – including threat defense, account security, and data protection capabilities. Security advisor offers tailored security insights, actionable guidance in the admin console, and simplified data protection controls — all to help businesses keep their customer data safe.
With security advisor, applying security settings is easier than before and the recommended settings can be easily adopted and customized to meet the specific needs of each organization in just a few steps. This helps organizations elevate their security posture, helps their IT team be more efficient by simplifying admin work, and helps reduce the risk of misconfigured security settings with a guided, in-app experience in the Admin console.
In addition to security insights in the Admin console, the security advisor feature set includes the following:
Chrome Enhanced Safe BrowsingGmail Enhanced Safe BrowsingGmail Security SandboxData protectionApp access protection
Admin console > Security > Security advisor
Getting started
Rollout pace
Availability
Available for Google Workspace Business Starter, Standard, and Plus
Resources
par | Sep 24, 2024 | Noticias
What’s changing
Since 2021,
Brand Indicators for Message Identification (BIMI) has been critical in building trust between email senders and email recipients. To qualify for BIMI, senders must adopt best practices and have their domains and brand logos verified by a third party. Together, this helps foster trust among recipients, allowing them to easily identify emails for legitimate sources. Today, we’re pleased to announce two additional updates for BIMI that will continue to keep inboxes safe:
Gmail now supports Common Mark Certificates (CMC), a new type of BIMI certificate being issued by Certificate Authorities (CA). CMCs allow a broader range of senders to utilize BIMI, who might not have the registered trademark required for a Verified Mark Certificate (VMC). With a CMC, the sender’s brand avatar will be displayed without the Gmail verified checkmark that’s displayed for VMCs.
BIMI verified check marks are now displayed on Android and iOS.
Currently, Gmail on the web will display a verified checkmark for senders who have adopted BIMI with a registered trademark (VMC). Over the next few weeks, users will also see those verified checkmark icons while using the Gmail application on Android and iOS (Apple Mail or other mail applications are not supported). Note that this update is applicable for VMCs only.
Who’s impacted
Admins and end users
Why it’s important
BIMI promotes another layer of security to Gmail by requiring strong authentication and verification of logos before they’re displayed in Gmail as avatars. Strong email authentication helps users and email security systems identify and stop spam, and also enables senders to leverage their brand trust. This increases confidence in email sources and gives readers an immersive experience, creating a better email ecosystem for everyone.
Getting started
Admins:Visit the Help Center to learn more about
setting up BIMI. To learn more about BIMI and see the latest news, visit the
working group’s website. To take advantage of BIMI for your outgoing emails to Gmail and other platforms, ensure that your organization has adopted
DMARC, and that you have validated your logo with a VMC, issued by a Certification Authority.
End users: Users will see verified brand logos, and sometimes a checkmark icon, for senders who have adopted BIMI.
Rollout pace
Availability
Available to all Google Workspace customers and users with personal Google accounts
Resources
par | Sep 25, 2024 | Noticias
What’s changing
Earlier this year, we introduced
tables in Google Sheets, a feature that accelerates spreadsheet building by formatting and organizing your data into a polished design with column types, filters, color coding, dropdown menus and more. A month later, we added
conditional notifications to provide you with greater visibility into spreadsheet changes most relevant to your workflow via email notifications.
To bring these features closer together, we’re excited to announce a new integration between conditional notifications and tables in Sheets.
As a result:
Conditional notification rules can now be directly applied to tables and will recognize table column names. All tables now come with a new, easy entry point to conditional notifications in the controls header. Common conditional notifications will now be built-in to pre-built tables by default and can be enabled with a single click.
Notified users will receive a detailed email that shows changes made to a Sheet:
Getting started
Admins: There is no admin control for this feature. End users: If you own or have edit-access to a Sheet, you can add or view conditional notifications on your table by clicking on the lightning bolt icon on the table header. From here, you can view and choose to enable, disable, delete, or edit any existing rules. Up to 10 rules can be added to a spreadsheet. The rules are assigned default names automatically. However, you can update the name of the rule by utilizing the text editor. Please note: we group notifications for a better experience and they may take up to 30 minutes to send. Visit the Help Center to learn more about how to use
conditional notifications and
tables in Sheets.
Rollout pace
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 25, 2024
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 16, 2024
Availability
Available for Google Workspace:
Business Standard, Plus Enterprise Starter, Standard, Plus Education Plus Enterprise Essentials, Enterprise Essentials Plus
Resources
par | Sep 27, 2024 | Noticias
What’s changing
In 2017, we introduced Smart Reply in Gmail, a feature that utilizes machine learning to suggest three quick responses to emails based on the email’s content. Thanks to this feature, users have saved time, especially when on the go, by easily responding to emails with minimal effort.
However, we realize there are scenarios in which users would like to respond with more than a simple “Sounds good to me!” or a “Yes, I’m working on it”. As a result, we’re excited to announce a new Gemini in Gmail feature, contextual Smart Replies, that will offer more detailed responses to fully capture the intent of your message.
After initiating an email reply, users will see a few response options at the bottom of their screen that take the full content of the email thread into consideration. Hover over each response to get a quick preview of the text, select the one that feels right for the situation, and edit it as you see fit or send the response immediately.
Who’s impacted
End users
Why it’s important
The contextual Smart Reply feature saves time and makes inbox management easier.
Getting started
Rollout pace
Web & Mobile:
Availability
Available for Google Workspace customers with these add-ons:
Gemini Business, Enterprise, Education, Education Premium Google One AI Premium
Resources
par | Sep 27, 2024 | Noticias
3 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Use Gemini in Google Sheets to generate structured tables
We’re excited to announce that users can now generate
structured tables with
Gemini in the side panel of Google Sheets. Prior to this update, tables were output as plain text ranges without set column types or structure. Now, Gemini can help you simplify and accelerate spreadsheet building by bringing format and structure to unorganized ranges through table generation. | Rolling out to
Rapid Release domains now; launch to
Scheduled Release domains planned for October 17, 2024. | Available for Google Workspace customers with Gemini Business, Enterprise, Education, Education Premium add-ons and users with the Google One AI Premium subscription. | Visit the Help Center to learn more about
using tables in Google Sheets.
Refreshed illustrations in the Google Calendar app on Android and iOS devices
We’re introducing more modern illustrations for Google Calendar events like coffee, lunch or doctors appointments on Android and iOS. You’ll also notice updated monthly illustrations for background images in the schedule view on your mobile device or tablet. | Rolling out now to
Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts.
New “Gemini Advanced” branding for Gemini for Google Workspace add-on users
The Gemini app (gemini.google.com) will now display a “Gemini Advanced” label for users with a Gemini Enterprise, Business, Education, Education Premium add-on or a Google One AI Premium subscription. This will better indicate to users the advanced capabilities of the app included in these plans. We’re also updating this branding across our Help Center to better indicate which features and settings are specific to these add-ons. | Rollout to
Rapid Release and Scheduled Release domains is complete. | Visit the Help Center to learn more about
Gemini for Google Workspace.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Kickstart ideas, brainstorm activities, and differentiate content with the help of Gemini in Google Classroom
This week, we officially introduced a new Gemini Education tab in Classroom that grants quick access to numerous AI tools. | Learn more about
Gemini in Classroom. Introducing security advisor, a new set of tools and insights to help small businesses protect their organization against cyber attacks
To help small businesses, we’re introducing security advisor, a set of new insights and tools designed to enhance security for small businesses – including threat defense, account security, and data protection capabilities. | Learn more about
security advisor. Customize your Google Docs with polished cover images
We’re making it easy for you to personalize and differentiate documents with full-bleed cover images that extend from one edge of your document to the other. | Learn more about
cover images. Preview and test upcoming features on Google Meet hardware devices
Using the new “Feature preview” setting, specific Google Meet hardware devices can be configured to test upcoming features prior to general availability. | Learn more about
testing Meet hardware features. Gmail allows more senders to protect their brand using BIMI Common Mark Certificates
We introduced two additional updates for BIMI that will continue to keep inboxes safe: Gmail now supports Common Mark Certificates (CMC) and BIMI verified check marks are now displayed on Android and iOS. | Learn more about
BIMI Common Mark Certificates. Google Sheets tables are now integrated with conditional notifications
Gemini in Gmail will now provide contextual Smart Replies
We’re excited to announce a new Gemini in Gmail feature, contextual Smart Replies, that will offer more detailed responses to fully capture the intent of your message. | Learn more about
contextual Smart Replies.
Completed rollouts
Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
par | Oct 2, 2024 | Noticias
What’s changing
We’re pleased to announce that the use of comments and action items are now available in client-side encrypted Google Sheets and Slides. This includes the ability to add, edit, reply, filter, or delete comments, as well as assign action items to yourself or others. This is already available for client-side encrypted Google Docs. Expanding this functionality to Sheets and Slides makes it easier to collaborate across encrypted documents.
Using comments in a client-side encrypted sheet
Additional details
Note that when sharing encrypted files, you can only assign “viewer” or “editor” permissions. “Commenter” permission is not supported. Viewers can view comments. Comments are saved each time the document is autosaved. If you restore the document to a previous version, the comments added to the document in that version are also restored.
Getting started
Admins: Client-side encryption can be enabled at the domain, OU, and Group levels (Admin console > Security > Access and data control > Client-side encryption). Visit our Help Center to learn more about
client-side encryption.End users: If client-side encryption is enabled by your admin, use our Help Center to learn more about
working with encrypted files in Drive, Docs, Sheets & Slides.
Rollout pace
Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 2, 2024
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 12, 2024
Availability
Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers
Resources
par | Oct 3, 2024 | Noticias
What’s changing
Today, we are announcing enhancements for the
Data Loss Prevention for Gmail open beta, which are designed to improve usability without compromising sensitive data protections for Gmail. Once deployed, users will receive instant notifications on risks to applicable DLP policies prior to leaving their inbox, instead of having DLP rules evaluated after the message has already left the inbox. In addition to more timely user feedback, this capability, called synchronous DLP, helps educate users about the potential risk of leaking sensitive information.
We’re also introducing a new action for DLP rules, “Warn”, which will notify users about potentially sensitive data while providing the option to send the message based on a user’s assessment of a risk. For added safety, the DLP service will scan messages one additional time after they leave the sender’s mailbox.
Who’s impacted
Admins and end users
Why it matters
Data breaches are one of the most common and costly security issues facing organizations. Often these breaches originate from within an organization by unintentional or intentional actions by their users. Data loss prevention capabilities help prevent this exfiltration of data and helps guide users about what information to share. To help safeguard sensitive information, organizations can create and enforce policies that not only detect and block sensitive information from being shared, but educate users on what information sharing is or is not appropriate and how to be compliant with those guidelines. Specifically, data loss prevention rules can look for sensitive text stings, custom detectors, or predefined detectors in outgoing messages sent internally or externally.
The latest update for data loss prevention rules in Gmail brings the experience in line with Google Drive and Google Chat, which are already adopted broadly by Google Workspace customers. You can refer to our Help Center for more information about
data loss prevention in Gmail.
Additional details
Customizable warning messages
DLP rules can be configured to block the message, warn users about sensitive information, or quarantine the message. When sensitive information is detected, users will be shown a dialog box notifying them of the risk. Admins can now choose to customize the information shown to end users in these dialog boxes, including why their message was flagged, what they can do to unblock themselves, and links to additional resources to educate them further.
Example of a custom warning message
Continued asynchronous scanning of messages
While messages will now be scanned synchronously, messages will go through additional scanning asynchronously (after the message leaves the inbox) for an additional layer of protection. This includes messages that are sent automatically, such as auto-forward or scheduled send, and messages sent from non-Gmail clients.
Getting started
Admins:Data loss prevention in Gmail is available in open beta for select Google Workspace customers. These rules can be configured at the domain, OU, or group level. DLP rules can be enabled in Gmail in the Admin console under Security > Access and data control > Data protection. Note that with the new synchronous scanning, your end users will begin seeing dialog boxes related to these rules before messages leave the inbox. These will be displayed when using Gmail on the web and mobile.
Visit the Help Center to learn more about controlling sensitive data shared in Gmail. Note that you can modify existing DLP rules for Drive and Chat to also apply to Gmail.
DLP events can be reviewed in the Security Investigation Tool or Security > Alert Center, if alerts are configured in rules.
We recommend selecting “Audit only” when you’re setting up a new rule in order to test and monitor its performance, or to passively monitor the environment without interrupting email flow for your users. There are no changes to the “Audit only” action with this update, they will continue to operate as usual.
End users: Depending on the data loss prevention rules configured by your admin, you may see a dialog letting you know that:
Your message is blocked: Your message contains information that cannot be shared — you’ll need to remove it in order to send your message.
Dialog in case of a blocked message
Your message contains sensitive information: Your message contains information that is sensitive, but can be shared — you can decide whether to send it or edit the message to exclude this information. Note that your admin will be notified about this activity.
Dialog in case of a warning
Your message contains sensitive information that requires review: Your message contains information that will need to be reviewed by an admin. You’ll have the option to submit it for review, and upon review it will be released for delivery or declined. You may receive a notification about the message being declined from delivery.
Example of a quarantine message
Rollout pace
Availability
Available for Google Workspace:
Enterprise Standard, Enterprise PlusEducation Fundamentals, Standard, Plus, and the Teaching & Learning UpgradeFrontline StandardCloud Identity Premium customers
Resources
par | Oct 3, 2024 | Noticias
What’s changing
Last month, we introduced a new way of searching your inbox with Gemini on Android devices. Starting today, this feature is also available on iOS devices, enabling you to ask Gemini questions about your inbox. Gmail Q&A can help you answer specific questions about your emails, show you unread messages or messages from a specific sender, summarize emails about a topic in your inbox, and even answer general questions from search, all without having to leave your inbox.
Who’s impacted
End users
Why it matters
We are excited to help users supercharge their productivity with the help of Gemini in Gmail. Users now have even more capabilities from Gemini to help users get more done during their day at their desks and now, on the go.
Getting started
Admins: To access Gmail Q&A on Android, users need to have smart features and personalization turned on. Admins can
turn on default personalization setting for their users in the Admin console. End users: Open Gemini in the Gmail app via the black Gemini star at the top right of your app or from a “summarize this email” chip. To start, Gmail Q&A can find information from your inbox. In the future, it will be able to find information from your Drive as wellNote: Gmail Q&A is currently available in English only.Visit the Help Center to learn more about
Gemini in Gmail.Rollout pace
Availability
Available for Google Workspace customers with these add-ons:
Gemini Business, Enterprise, Education, Education Premium Google One AI Premium
Resources
